Administrative Support Professional

3 days ago

Hyderabad, Telangana, India National Aircon India Pvt Ldt Full time

We are seeking a detail-oriented and organized Administrative Support Professional to join our team at National Aircon India Pvt Ltd.

Job Overview:

The successful candidate will be responsible for ensuring the smooth operation of our office by managing various administrative tasks, maintaining office facilities, and coordinating with vendors.

Key Responsibilities:

  • Manage day-to-day administrative tasks, including scheduling meetings, managing calendars, handling correspondence, and organizing company events.
  • Troubleshoot basic computer, internet, and network issues to ensure timely maintenance of office equipment.
  • Maintain inventory of office supplies and stationery, placing orders as needed, and negotiating cost-effective procurement.
  • Handle vehicle and other insurance renewals, claims, and documentation, liaising with insurance providers to ensure timely updates and coverage.
  • Coordinate with suppliers and service providers for office needs, maintenance services, and equipment repairs, negotiating contracts and maintaining positive vendor relationships.
  • Maintain organized records of all office-related documentation, including contracts, invoices, insurance policies, and inventory logs.
  • Oversee the upkeep of office premises, including cleanliness, security, and safety, coordinating with building management and service providers to address facility-related issues.
  • Supervise and coordinate the activities of support staff, such as office assistants, drivers, and housekeeping personnel.
  • Ensure compliance with company policies and regulations regarding office administration, health and safety, and data protection.

Requirements:

  • Proven experience in office administration or similar roles.
  • Strong knowledge of basic computer troubleshooting, network, and internet issues.
  • Experience with maintaining office equipment and managing supplies.
  • Familiarity with vehicle and other insurance processes.
  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and proactively solve problems.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.

Estimated Salary: ₹30,000 - ₹40,000 per month, depending on location and experience.

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