BITSoM - BITS School of Management | Senior Manager - Administration & Facilities | kalyan city

2 weeks ago

kalyan city, India BITSoM - BITS School of Management Full time

Job Responsibilities:

  • Responsible for administration and facilities for academic premises and students’ accommodation at the campus.
  • Oversee facilities services, maintenance activities and tradespersons (e.g. electricians)
  • Vendor management experience is required
  • Should have handled infrastructure & services in a large set up
  • Should have knowledge of budget and forecasting
  • Monitor supplies and inventory to ensure adequate stock of items necessary across all departments
  • Ensure Adherence to procurement process (raising indents, approvals, gate entry and quality check)
  • Ensure 100% adherence to statutory compliances by the vendors and timely submission of documents to the compliance team
  • Submit timely reports and prepare presentations/proposals as assigned
  • Ensure documentation & SOP manuals are updated at all points in time
  • Assist upper management in their tasks as necessary
  • Identify opportunities for improvement, and prepare plans to implement efficient SOPs and improvements
  • Supervise and manage the cafeteria/guest house/travel arrangements/appointments etc.
  • To liaison with local authorities.
  • Any other requirements as assigned to you by your reporting manager


Preferred Qualifications:

  • 20 years of experience as an office administrator or relevant role
  • Experience of managing on roll and third party teams.
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Any graduate/ B.E./B.Tech will be preferred.

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