F5 Events and Services | Executive Assistant

2 days ago

bangalore, India F5 Events and Services Full time

Job Description: Personal Assistant (Event Management)

Location: Bangalore (No Relocation)

Job Type: Full-time

About the Role:

We are looking for a dynamic and detail-oriented Personal Assistant to support our event management team. As a Personal Assistant, you will play a key role in coordinating various aspects of event planning, from logistics to client interactions. This role is ideal for a fresh graduate eager to enter the exciting world of event management and build a career in a fast-paced industry.

Key Responsibilities:

  • Assist in the coordination and execution of events, including corporate events, weddings, conferences, and parties.
  • Manage event schedules, timelines, and calendars to ensure all deadlines are met.
  • Liaise with vendors, clients, and suppliers to arrange services such as catering, décor, equipment, and transportation.
  • Help in preparing event materials like invitations, presentations, and signage.
  • Handle travel and accommodation arrangements for clients and event team members.
  • Maintain event files and documentation, including contracts and invoices.
  • Ensure the smooth operation of events by monitoring logistics and resolving any issues that arise on the day of the event.
  • Assist in managing guest lists and attendee registrations.
  • Provide administrative support, including answering calls, scheduling meetings, and responding to emails.
  • Support in post-event follow-up activities, including feedback collection and reporting.

Key Requirements:

  • Fresh graduate or up to 1 year of experience (Internships in event management are also considered).
  • Strong communication skills (both verbal and written).
  • Excellent organizational skills with the ability to multitask and meet deadlines.
  • Ability to work effectively in a fast-paced, high-pressure environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Attention to detail and a proactive approach to problem-solving.
  • Ability to work independently and in a team.
  • Positive, energetic, and client-oriented attitude.
  • Must be based in Bangalore (No relocation assistance provided).

Preferred Qualifications:

  • Basic knowledge or interest in event management and logistics.
  • Familiarity with event management tools/software is a plus.
  • Prior exposure to customer service or administrative roles is advantageous.

What We Offer:

  • A great opportunity to start a career in event management with hands-on experience.
  • Exposure to a wide variety of events and clients.
  • Competitive salary and benefits.
  • Professional development and growth opportunities.
  • A collaborative and dynamic work environment.


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