Executive Assistant

1 month ago


bangalore, India Olyv India (formerly SmartCoin) Full time

Key Responsibilities:

• Executive Support: Provide high-level administrative support to executives, including

managing calendars and scheduling meetings.

• Event Management: Plan, organize, and coordinate office events, including meetings,

team-building activities, and corporate functions, ensuring all details are executed

flawlessly.

• Vendor Coordination: Liaise with vendors, suppliers, and venues to negotiate contracts,

arrange services, and ensure timely delivery of event requirements.

• Communication: Serve as the point of contact for internal and external stakeholders

regarding events and executive schedules, maintaining professional and effective

communication.

• Logistics Planning: Handle all logistics related to events, including venue selection,

catering, audiovisual needs, and attendee communication.

• Documentation and Reporting: Maintain accurate records of event planning processes,

budgets, and post-event evaluations to improve future events.

• Office Management Support: Assist with other administrative tasks as needed,

contributing to the overall efficiency of the office.

Qualifications:

• Bachelor’s degree in Business Administration, Event Management, or a related field

preferred.

• 1+ years of experience as an executive assistant or in event management.

• Strong organizational and multitasking skills, with a keen attention to detail.

• Excellent communication and interpersonal abilities.

• Proficiency in Microsoft Office Suite and event management software.

• Ability to work independently and handle confidential information with discretion.


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