Executive Assistant

2 weeks ago

nagpur, India Oaklanecapital Full time

The Executive Assistant (EA) to the Founder will be a highly organized, proactive, and detail-oriented professional responsible for managing the day-to-day operations and supporting the strategic initiatives of the Founder. This role requires a dynamic individual capable of managing complex schedules, coordinating between the hedge fund and AI startup, and providing high-level administrative and project management support. The EA will act as a gatekeeper, confidante, and key facilitator, ensuring the Founder's time is used efficiently and effectively.Key Responsibilities1. Administrative Support:- Manage the Founder's calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.- Prepare and edit correspondence, communications, presentations, and other documents.- Handle incoming and outgoing communications on behalf of the Founder, ensuring that urgent matters are prioritized.- Organize and maintain files and records, ensuring data confidentiality.2. Project Management:- Oversee and manage key projects initiated by the Founder, including tracking progress and deliverables.- Coordinate with various teams across the hedge fund and AI startup to ensure alignment and execution of strategic initiatives.- Prepare project updates and reports for the Founder's review.- Assist in developing and implementing business strategies, including tracking KPIs and milestones.- Prepare briefing materials for meetings, including agendas, minutes, and follow-ups.- Support the Founder in maintaining and building relationships with strategic partners and clients.7. Personal Assistance:- Handle personal tasks and errands as required by the Founder, ensuring a work-life balance.- Manage personal travel arrangements, events, and other logistics.Key Qualifications Experience:- Minimum of 8 years of experience as an Executive Assistant to a C-level executive, preferably within the finance or technology sectors.Education:- Bachelor's degree in Business Administration, Finance, or a related field; MBA or relevant certifications are a plus.Skills:- Exceptional organizational and time management skills.- Strong project management abilities, with experience in leading cross-functional teams.- Excellent written and verbal communication skills, with the ability to draft high-level correspondence.- Discretion and confidentiality in handling sensitive information.

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