Executive Assistant

Mintree Cosmetics Pvt. Ltd., founded in 2018, is one of India’s fastest-growing beauty and skincare brands committed to elevating Indian beauty standards by integrating modern aesthetics with global trends. With a strong presence in over 3,000 premium salons and spas across India and a robust pan-India distribution network, Mintree has quickly become a trusted name among professional beauty partners.The brand focuses on clean, ethical, and sustainable beauty, offering products that are Vegan, Natural, Sulphate-Free, Paraben-Free, Cruelty-Free, and formulated with modern Ayurvedic innovation. Under the leadership of founder Kanikka Dewanii, Mintree continues to expand rapidly and has been featured on Shark Tank India Season 3, further establishing its market credibility.Mintree proudly maintains a women-centric, inclusive, and eco-friendly work culture, committed to creating high-quality, ethical beauty solutions for modern consumers.⚠️ Strictly for Nagpur-based candidates only. Profiles outside Nagpur or requiring relocation will not be considered. Face-to-face interviews are mandatory.As an Executive Assistant to the Founder of premier lifestyle and beauty brand, you will provide high-level administrative support, ensuring the Director‘s day-to-day operations run smoothly. You will be responsible for managing schedules, coordinating meetings, handling communications, and assisting with strategic projects. Your role will be crucial in enabling the Director to focus on high-level management and strategic tasks.Key Responsibilities: Administrative Support 1. Manage the Director’s calendar, scheduling appointments, meetings, and travel arrangements. 2. Screen and prioritize emails, calls, and correspondence, responding on behalf of the Director when appropriate. 3. Prepare and edit correspondence, communications, presentations, and other documents.Meeting Coordination 1. Organize and coordinate internal and external meetings, including preparing agendas, materials, and follow-up notes. 2. Ensure meeting logistics are in place, including room bookings, AV setup, and catering arrangements if necessary. Project Management 1. Assist the Director with special projects and strategic initiatives, tracking progress and ensuring deadlines are met. 2. Conduct research and compile reports, presentations, and proposals as needed. Communication and Liaison 1. Act as a liaison between the Director and other executives, staff, clients, and partners. 2. Facilitate effective communication within the organization, ensuring information is accurately conveyed and actions are followed up. Confidentiality and Discretion 1. Handle sensitive information with the highest level of confidentiality and discretion. 2. Maintain confidentiality of all corporate, personnel, and research matters. Negotiation Skills: 1. Leverage strong negotiation skills to secure the best possible terms and prices from vendors and service providers. 2. Manage contracts and agreements, ensuring they meet the company‘s requirements and standards. 3. Collaborate with procurement and finance teams to ensure alignment on budget and strategic goals.Event Planning 1. Assist in planning and coordinating corporate events, functions, and social gatherings. 2. Manage event logistics, including invitations, RSVPs, and vendor coordination. Office Management 1. Oversee general office operations, including managing supplies, equipment, and facilities. 2. Ensure a professional and efficient office environment, addressing any issues that arise.Qualifications: 1. Education: Bachelor’s degree in Business Administration, Communications, or a related field.2. Experience: Minimum of 2-6 years of experience as an Executive Assistant or in a similar role, preferably within the Lifestyle & beauty sectors. Skills: 1. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 2. Excellent organizational and time management skills. 3. Superior written and verbal communication skills. 4. Ability to multitask and prioritize tasks effectively. 5. Strong attention to detail and problem 6. Proficiency in using office management software and tools. 7. Ability to work independently and as part of a team. Personal Attributes: 1. Professionalism: Maintain a high level of professionalism and discretion at all times. 2. Interpersonal Skills: Possess excellent interpersonal skills, with the ability to interact effectively with individuals at all levels. 3. Adaptability: Flexible and adaptable to changing priorities and demands. 4. Proactive: Demonstrates a proactive approach to problem-solving and task management. 5. Commitment: Dedicated and reliable, with a strong work ethicsSubject Line: Application for Executive Management – Nagpur⚠️ Reminder: Only Nagpur-based candidates will be considered. Profiles outside Nagpur or unavailable for F2F interviews will not be processed.