Executive Assistant to Managing Director

1 week ago

mumbai, India Safety Projects Pvt Ltd Full time

Post Title - Executive Business Assistant to the DirectorLocation: MumbaiReports to: DirectorExperience Required: 3+ YearsKey ResponsibilitiesExecutive Support● Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.● Act as a gatekeeper: prioritize emails, calls, and customer interactions.● Prepare and organize materials for internal and external meetings, including agendas, presentations, reports, and minutes.● Handle confidential and sensitive information with the highest level of discretion.Operational & Strategic Support● Assist in tracking KPIs, business metrics, and strategic initiatives.● Compile data, draft reports, presentations, and business proposals as required.● Serve as a communication bridge between the Director and internal teams or external partners.Communication & Coordination● Draft professional correspondence, memos, and emails on behalf of the Director.● Ensure clear and timely communication with internal teams and clients.● Coordinate logistics for executive-level meetings, board meetings, and special events.Administrative Management● Maintain well-organized digital and physical filing systems.● Ensure all documentation is up-to-date, properly stored, and easily accessible.●Perform general administrative tasks as needed to support the Director and leadership team.Qualifications● Bachelor's degree in Business Administration, Communications, or a related field.● Minimum of 3+ years' experience supporting senior leadership in a fast-paced environment.● Exceptional written and verbal communication skills.● Excellent organizational, time management, and multitasking abilities.● Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., Zoom, Slack, Trello).● High degree of confidentiality, discretion, and professionalism.● Strong problem-solving skills with a proactive and anticipatory mindset.● Comfortable working in both strategic and administrative capacities.● Experience in a startup or high-growth business environment is a plus.● Executive presence and the ability to interact with stakeholders at all levels.Working Conditions● May occasionally require extended hours or travel, depending on business needs.● Hybrid or remote work arrangements may be considered, subject to location and company policy.

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