Jr.Consultant - Accounts and Purchase

2 weeks ago

ernakulam district, India Qeni Full time

Purchase & Accounts Executive

Location: Kochi

Function: Procurement & Finance (AP/AR)

Reports to: Procurement Lead & Finance Manager

Job Role 

Source the right vendors at the right cost, raise clean POs, ensure 3-way match and compliant payouts—so projects run on time, margins hold, and books stay audit-ready.

Key Responsibilities

Procurement / Purchase

Convert approved estimates into  PR → PO with correct  SOW, quantities, rates, taxes, timelines, penalties .

Vendor management

Empanelment, KYC (PAN, GST, bank), NDAs, rate cards, SLAs; maintain vendor scorecards.

Obtain 3 competitive quotes

Build L1/L2/L3 comparisons beyond price (spec match, crew ratios, past SLA).

GRN / Service Completion

Collect delivery challans, work completion notes, client sign-offs & photographs.

Track  OTB vs Actual per job code; raise  Change Orders when scope varies.

Manage  AMC/annual contracts (printing, fabrication partners, A/V, logistics).

Inventory & assets: tags, issues/returns (laptops, dongles, SIMs, event reusables).

Accounts (AP/AR) & Compliance

3-way match: PO + GRN/SCN + Vendor Invoice; post to  Zoho Books with job codes.

Prepare  payment runs by terms; apply  TDS (194C/194J) , verify GST HSN/SAC, place of supply.

Reconcile  GSTR-2B with purchases; obtain missing  GST-compliant invoices / credit notes.

Support  client invoicing (milestones), share backup; track  DSO & follow-ups with client finance.

Bank recos , petty cash audits, journal entries; assist in  monthly close & audits.

Governance & Reporting

Maintain  PO/CO register , vendor ledger, advance tracker, security deposits.

Weekly  procurement dashboard: savings vs rate card, overdue POs, pending GRNs, ageing AP/AR.

Risk control: pre-event  checklist (permits, insurances), incidentals guardrails with hotels.

KPIs (targets/examples)

PO TAT: ≤ 24–48 hrs from approved PR

Savings vs baseline: 3–7% avg on comparable buys

3-way match accuracy: 100% (zero short-close without CO)

AP on-time: ≥ 95% within terms;  No. of holdbacks tracked

GST/TDS errors: 0; all returns on time

DSO: ≤ 45 days on owned accounts

Inventory variance: 0 at monthly audit

Tools

Zoho One: Books, Inventory, CRM/Deals (job codes), Projects, Expense, People

Excel/Sheets:  XLOOKUP, SUMIFS, PIVOT , simple macros (optional)

Qualifications

B.Com/M.Com; 2–5 years in  procurement + accounts (agency/SME/MICE preferred).

Solid tax hygiene (GST/TDS), vendor negotiation, documentation discipline.

Clear written communication with vendors, hotels, and client finance.

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