Urgent: Jr.Consultant
3 weeks ago
Job Description
Purchase & Accounts Executive
Location:Kochi
Function:Procurement & Finance (AP/AR)
Reports to:Procurement Lead & Finance Manager
Job Role
Source the right vendors at the right cost, raise clean POs, ensure 3-way match and compliant payoutsso projects run on time, margins hold, and books stay audit-ready.
Key Responsibilities
Procurement / Purchase
Convert approved estimates intoPRPOwith correctSOW, quantities, rates, taxes, timelines, penalties.
Vendor management
Empanelment, KYC (PAN, GST, bank), NDAs, rate cards, SLAs; maintain vendor scorecards.
Obtain3 competitive quotes
Build L1/L2/L3 comparisons beyond price (spec match, crew ratios, past SLA).
GRN / Service Completion
Collect delivery challans, work completion notes, client sign-offs & photographs.
TrackOTB vs Actualper job code; raiseChange Orderswhen scope varies.
ManageAMC/annual contracts(printing, fabrication partners, A/V, logistics).
Inventory & assets:tags, issues/returns (laptops, dongles, SIMs, event reusables).
Accounts (AP/AR) & Compliance
3-way match:PO + GRN/SCN + Vendor Invoice; post toZoho Bookswith job codes.
Preparepayment runsby terms; applyTDS (194C/194J), verify GST HSN/SAC, place of supply.
ReconcileGSTR-2Bwith purchases; obtain missingGST-compliant invoices/ credit notes.
Supportclient invoicing(milestones), share backup; trackDSO& follow-ups with client finance.
Bank recos, petty cash audits, journal entries; assist inmonthly close& audits.
Governance & Reporting
MaintainPO/CO register, vendor ledger, advance tracker, security deposits.
Weeklyprocurement dashboard:savings vs rate card, overdue POs, pending GRNs, ageing AP/AR.
Risk control: pre-eventchecklist(permits, insurances), incidentals guardrails with hotels.
KPIs (targets/examples)
PO TAT:2448 hrs from approved PR
Savings vs baseline:37% avg on comparable buys
3-way match accuracy:100% (zero short-close without CO)
AP on-time:95% within terms;No. of holdbackstracked
GST/TDS errors:0; all returns on time
DSO:45 days on owned accounts
Inventory variance:0 at monthly audit
Tools
Zoho One:Books, Inventory, CRM/Deals (job codes), Projects, Expense, People
Excel/Sheets:XLOOKUP, SUMIFS, PIVOT, simple macros (optional)
Qualifications
B.Com/M.Com; 25 years inprocurement + accounts(agency/SME/MICE preferred).
Solid tax hygiene (GST/TDS), vendor negotiation, documentation discipline.
Clear written communication with vendors, hotels, and client finance.
