Urgent: Jr.Consultant

Job Description

Purchase & Accounts Executive

Location:Kochi

Function:Procurement & Finance (AP/AR)

Reports to:Procurement Lead & Finance Manager

Job Role

Source the right vendors at the right cost, raise clean POs, ensure 3-way match and compliant payoutsso projects run on time, margins hold, and books stay audit-ready.

Key Responsibilities

Procurement / Purchase

Convert approved estimates intoPRPOwith correctSOW, quantities, rates, taxes, timelines, penalties.

Vendor management

Empanelment, KYC (PAN, GST, bank), NDAs, rate cards, SLAs; maintain vendor scorecards.

Obtain3 competitive quotes

Build L1/L2/L3 comparisons beyond price (spec match, crew ratios, past SLA).

GRN / Service Completion

Collect delivery challans, work completion notes, client sign-offs & photographs.

TrackOTB vs Actualper job code; raiseChange Orderswhen scope varies.

ManageAMC/annual contracts(printing, fabrication partners, A/V, logistics).

Inventory & assets:tags, issues/returns (laptops, dongles, SIMs, event reusables).

Accounts (AP/AR) & Compliance

3-way match:PO + GRN/SCN + Vendor Invoice; post toZoho Bookswith job codes.

Preparepayment runsby terms; applyTDS (194C/194J), verify GST HSN/SAC, place of supply.

ReconcileGSTR-2Bwith purchases; obtain missingGST-compliant invoices/ credit notes.

Supportclient invoicing(milestones), share backup; trackDSO& follow-ups with client finance.

Bank recos, petty cash audits, journal entries; assist inmonthly close& audits.

Governance & Reporting

MaintainPO/CO register, vendor ledger, advance tracker, security deposits.

Weeklyprocurement dashboard:savings vs rate card, overdue POs, pending GRNs, ageing AP/AR.

Risk control: pre-eventchecklist(permits, insurances), incidentals guardrails with hotels.

KPIs (targets/examples)

PO TAT:2448 hrs from approved PR

Savings vs baseline:37% avg on comparable buys

3-way match accuracy:100% (zero short-close without CO)

AP on-time:95% within terms;No. of holdbackstracked

GST/TDS errors:0; all returns on time

DSO:45 days on owned accounts

Inventory variance:0 at monthly audit

Tools

Zoho One:Books, Inventory, CRM/Deals (job codes), Projects, Expense, People

Excel/Sheets:XLOOKUP, SUMIFS, PIVOT, simple macros (optional)

Qualifications

B.Com/M.Com; 25 years inprocurement + accounts(agency/SME/MICE preferred).

Solid tax hygiene (GST/TDS), vendor negotiation, documentation discipline.

Clear written communication with vendors, hotels, and client finance.