Executive Office Coordinator

5 days ago

kollam, India beBeeAdministration Full time

Administrative Operations ManagerThis role oversees the day-to-day management of office operations, ensuring a smooth and efficient work environment.Operational Support: Provide strategic support to company leaders, manage office logistics, order supplies, maintain equipment, set up meeting rooms, and ensure cleanliness and upkeep of the office.Technical Support: Offer user-level IT assistance, oversee hardware/software allocation, asset management, security compliance, and troubleshoot technical issues.Travel Management: Coordinate travel arrangements, manage company vehicles, arrange ground transportation, and process employee reimbursements and claims.Documentation: Verify, process, and file vendor invoices, maintain a bill tracker, upload documents as required, and assist HR with onboarding and system setup.Event Logistics: Assist event teams, coordinate logistics, manage stock and warehouse inventory, and dispatch items to venues.Communication & Vendor Management: Manage communication devices, maintain strong vendor relationships, and ensure agreements are renewed before due dates.Secretarial & Leadership Support: Provide administrative assistance to executives, including scheduling, travel, and correspondence.

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