Administrative Executive

3 weeks ago

Noida India Azim Premji Foundation Full time

Job Description Responsibilities: - To provide administrative support to the members - Housekeeping, security, pantry, courier, communication services and upkeep of premises & equipments - Travel & accommodation booking for members, guests & events - Procurement of the assets and consumable materials as required - Database management of the grants under management maintain, regularly update and generate reports on grant related data - Vendor Management: Follow up / Track delivery / work completion, follow up for bills, track movement of invoices from submission date to payment date - Coordination of logistics for the meetings, workshops and any other engagement - Coordinate with all internal stakeholders (Infrastructure Management Function, Finance Function etc.) and external stakeholders (such as vendors, partners etc.) amicably for enabling these activities Qualificaton and Experience: - Graduation in any discipline - Proficiency in data administration, database tools and report generation - 3 5 years of administration experience Skills and Attributes: - Commitment to social cause - Good office management and coordination skills. - Good Communication skills both written and oral - Willingness to travel and ability to provide functional support - Excellent interpersonal skills. Belief in fostering team work and nurturing collaborative work culture - Cost & quality conscious, ability to negotiate with vendor - Ability to build relationship and network with internal and external stakeholders - Proficiency in MS Office (Excel, Word and PowerPoint) - Familiarity with PeopleSoft or any other ERP will be an advantage

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