Administration Executive

4 weeks ago

Noida, India Easy Trip Planners Limited Full time

Job Description About the Role: We are seeking aProactive Office Administratorto support the smooth functioning of our corporate operations. This role involves overseeing daily office tasks, vendor coordination, procurement, event setup, and cross-departmental support. The ideal candidate is detail-oriented, highly disciplined, and demonstrates a strong sense of ownership and integrity. As an integral part of the administration team, you will ensure that business operations are well-organized and run efficiently in a dynamic work environment. Key Responsibilities: - Administrative Operations:Provide end-to-end support in office administration including documentation, procurement, and daily operational tasks. - Event & Facility Management:Assist in planning, organizing, and managing events and facility requirements, including logistics and vendor coordination. - Procurement & Purchase Oversight:Manage procurement activities, vendor interactions, and timely purchasing of office and project-related supplies. - Time Discipline & Professional Conduct:Uphold punctuality, honesty, and a lead by example attitude in all work assignments. - Cross-functional Collaboration:Coordinate and liaise with internal departments such as HR, IT, Finance, and external vendors for operational needs. - MIS & Reporting:Prepare daily, weekly, and monthly reports, including MIS dashboards for department tracking and performance metrics. - Vendor & Asset Management:Oversee housekeeping, security, store, and asset management to ensure upkeep and accountability. - ERP & Office Tools:Operate office management systems, ERP platforms, and MS Office tools for seamless workflow execution. - Communication & Coordination:Act as the point of contact for internal teams and external vendors, maintaining clear and professional communication. - Team Assistance & Leadership Support:Support administration team members and provide backup coverage and coordination in absence of peers or leads. Preferred Candidate Profile: - Experience:2 to 7 years in an office administration, operations, or executive assistant role within a corporate setting. - Educational Qualification:Bachelors degree in Office Administration, Business Management, or a related field. Secretarial qualifications are a plus. - Communication Skills:Strong verbal and written communication skills with the ability to interact confidently with all stakeholders. - Organizational Skills:Ability to manage multiple tasks, prioritize work, and maintain high levels of accuracy and follow-through. - Leadership & Initiative:Self-motivated with a proactive mindset and capable of taking ownership of tasks independently. - Technology Proficiency:Proficient in MS Office Suite (Excel, Word, PowerPoint) and familiar with ERP or office management software. - Professional Conduct:Demonstrates high integrity, punctuality, and the ability to lead by example. - Multitasking & Adaptability:Comfortable working in a fast-paced environment with flexibility in work hours and responsibilities. - Knowledge of Admin Functions:Familiar with housekeeping, security, asset tracking, vendor management, and store handling. - Team Orientation:Willing to assist across functions and contribute to team success with a collaborative attitude.

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