Manager - Administration And Hospitality

FunctionCEO OfficePay BandE4 to M2RoleThe Manager - Administration and Hospitality for the Chairman s Office will oversee all administrative functions and hospitality services This role ensures smooth and efficient operations within the Chairman s Office providing high-level support in administrative tasks event planning and hospitality management A purpose driven role for youThe ideal candidate will exhibit exceptional organizational skills attention to detail and the ability to handle sensitive information with discretionA Day in the lifeAdministrative Management Coordinate daily administrative activities including scheduling meetings managing calendars and preparing necessary documentation as required Handle correspondence including emails phone calls and written communications Ensure timely and accurate completion of reports presentations and other documents as required Manage the inventory of gifts for the Chairman s Office including tracking and organizing items for events and special occasions Ensure timely distribution of gifts to recipients maintaining accurate records of inventory and distribution Office Operations Oversee the maintenance and functionality of the Chairman s Office ensuring a professional and welcoming environment Manage office supplies equipment and other resources to ensure seamless operations Coordinate with IT and other departments to address any technical or operational issues promptly Event and Hospitality Management Plan and coordinate hospitality services for the Chairman and guests including accommodations travel arrangements and event planning Organize and manage events meetings and conferences hosted by the Chairman s Office ensuring all logistical details are handled efficiently Maintain relationships with vendors and service providers to ensure high-quality service delivery Maintain and update the Chairman s contact list ensuring accuracy and confidentiality Manage communications and relationships with key contacts including stakeholders partners and clients Staff Supervision Supervise and support administrative staff within the Chairman s Office providing guidance training and performance feedback Foster a collaborative and positive work environment encouraging teamwork and professional growth Budget Management Prepare financial reports and budget forecasts as required Compliance and Confidentiality Ensure compliance with company policies procedures and regulatory requirements Handle sensitive information with the utmost confidentiality and professionalism Academic Qualification ExperienceMinimum Bachelor s degree in Business Administration Hospitality Management or a related field Minimum of 10 years of experience in administrative and hospitality management role Experience working in an executive office or supporting senior management Knowledge of event planning and hospitality industry standards Familiarity with budgeting and financial management Good excel skills Technical Skills KnowledgeProven ability to manage multiple tasks and priorities in a fast-paced environment Proficiency in Google Suite and Microsoft Office and other relevant software applications Strong problem-solving skills and attention to detail Ability to maintain confidentiality and handle sensitive information discreetly Behavioural SkillsGood Interpersonal organizational Skills Excellent Communication Skills Stakeholder ManagementWhat will it be like to work for HeroAs the world s largest manufacturer of motorcycles and scooters for the last 22 years Hero is where you will get to work with the brightest innovators passionate about being the best in what they do You will become a part of India s proudest legacy a brand that is celebrated by 110 million Indians and is now taking over the world with its manufacturing superpower If you are someone who dreams big and goes after their dreams with absolute conviction Hero is your place to be At Hero we are building a cutting-edge future of mobility pushing frontiers of innovation and aiming for the very best Choose to be with the best choose to be your best About HeroHeadquartered in New Delhi India is the world s largest manufacturer of motorcycles and scooters for 22 consecutive years We are at the forefront of developing modern technologically superior and eco-friendly mobility solutions for its millions of customers around the world Hero MotoCorp has rapidly transformed into a true multinational organization with a presence in 47 countries across Asia Africa Latin America and the Middle East We have achieved the coveted milestone of 110 million cumulative production and sales since inception Aligned with its Vision Be the Future of Mobility Hero MotoCorp plans to achieve its next 100 million sales by 2030 We have a globally benchmarked manufacturing and Research Development R D ecosystem that is spread across global geographies Its R D facilities are located in India and Germany - the Centre of Innovation and Technology CIT at Jaipur India and the Tech Centre Germany TCG near Munich Hero MotoCorp s eight green manufacturing facilities are spread across India 6 Colombia 1 and Bangladesh 1 Hero MotoCorp is the pre-eminent leader in the Indian two-wheeler market It is the only motorcycle manufacturing company listed in Dow Jones Sustainability Index In 2022 Hero MotoCorp launched a separate brand for emerging mobility solutions including Electric Vehicles EV - VIDA Powered by Hero VIDA has commenced sales of VIDA V1 - its first EV - in India and plans to launch the product in global markets We are one of the largest global corporate promoters of multiple sporting disciplines Hero is globally associated with golf football field hockey cricket and motorsports Hero MotoSports Team Rally is one of India s flag-bearers in global rally racing The iconic golfer Tiger Woods is Hero MotoCorp s Global Corporate Partner Read more Be with the best Be your best Catch-up on all our Recruitment assessments - We at Hero are equal opportunity employer and committed to a policy of treating all its employees and job applications equally Some of our roles use assessments to help us understand how suitable you are for the role you ve applied to If you are invited to take an assessment this is great news It means your application has progressed to an important stage of our recruitment process Job Details- For internal use only