Assistant Event Coordinator

3 weeks ago

Thane MH IN AFTERBURNER DENTAL TECHNOLOGIES Full time

Job Summary We are looking for a highly organized and enthusiastic Assistant Event Coordinator to support the planning execution and management of events This role involves working closely with the event team to ensure every event is executed smoothly meeting client expectations and company standards Location Dombivali Key Responsibilities 1 Event Planning Coordination Assist in planning events from concept to completion including meetings conferences weddings and corporate functions Help with scheduling budgeting and vendor coordination Coordinate with clients to understand their requirements and provide updates throughout the planning process 2 On-Site Support Provide hands-on support during events including setup coordination and teardown Assist in troubleshooting any issues that arise during the event to ensure a seamless experience Oversee logistics such as guest check-ins seating arrangements and vendor deliveries 3 Vendor Supplier Liaison Communicate with vendors to confirm bookings timelines and deliverables Ensure all vendor services are delivered on time and according to agreed terms Maintain positive relationships with suppliers and negotiate contracts when needed 4 Administrative Tasks Prepare and maintain event documents including contracts schedules and budgets Manage RSVPs guest lists and seating arrangements Handle event-related inquiries via email phone or in-person meetings 5 Marketing Promotion if applicable Assist in promoting events through social media email campaigns or flyers Help design promotional materials or work with the marketing team to ensure effective communication 6 Post-Event Activities Collect feedback from clients and attendees to evaluate event success Compile post-event reports and assist in making recommendations for future improvements Ensure all invoices and payments are processed and recorded accurately Skills Qualifications Education High school diploma or equivalent a degree in Event Management Hospitality or a related field is a plus Experience Prior experience in event coordination hospitality or administrative support is advantageous Skills Excellent organizational and multitasking abilities Strong communication and interpersonal skills Proficiency in MS Office Suite Word Excel PowerPoint and event management software if applicable Creative problem-solving and decision-making skills Job Type Full-time Pay 10 000 00 - 25 000 00 per month Schedule Day shift Experience Events management 1 year Preferred Work Location In person

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