Executive Assistant

Job Description Position: Executive Assistant / Executive Liaison Manager Location: Hyderabad Experience: 2 to 5 years Job Type: Full-time About Research and Innovation Circle of Hyderabad (RICH): Launched in 2017 as a first-of-its-kind initiative by the Government of Telangana, RICH has been established to bridge the gap between research and real-world applications by enabling collaboration among research and academic institutions, industry, startups, hospitals and government bodies. RICH also serves as Hyderabad's Science and Technology Cluster, under a national initiative led by the Office of the Principal Scientific Adviser to the Government of India. In this capacity, RICH drives multidisciplinary projects to address complex local and national challenges. For more information, please visit our website:https://rich.telangana.gov.in/careers.html Role Overview : The Executive Assistant / Executive Liaison Manager (ELM) serves as the operational and communication bridge for the CEO, ensuring seamless coordination between leadership, internal teams, and external stakeholders. This role combines executive support, programme management, and stakeholder liaison functions. The incumbent will assist in implementing RICH's annual plan by coordinating programme activities, preparing official communications and reports, managing schedules and documentation, and ensuring that all strategic, administrative, and communication processes within the CEO's Office operate efficiently and effectively. Roles and Responsibilities: 1. Stakeholder Liaison & Coordination - Serve as the primary point of contact between the CEO's Office, internal teams, and RICH's partner ecosystem to ensure seamless communication and coordination. - Support the preparation and submission of partner, donor, and funder reports in collaboration with programme teams, ensuring accuracy and timely delivery. - Identify and engage with CSR and funding partners aligned with RICH's initiatives to strengthen strategic collaborations. - Draft and review key legal and partnership documents, including NDAs, MoUs, service agreements, consortium agreements, and grant agreements. - Represent RICH at CSR and partnership forums to enhance organizational visibility and build new opportunities for engagement and support. 2. Programme & Project Coordination - Coordinate multiple programmes and projects under RICH, ensuring effective planning, implementation, and reporting across verticals. - Manage end-to-end execution of initiatives, including participant engagement, partnership coordination, and event logistics. - Facilitate collaborations with CSR entities, corporates, and research institutions to expand programme reach and funding. - Curate success stories and highlights to enhance programme visibility and stakeholder communication. - Maintain data trackers, progress reports, and impact metrics for donor and partner reporting. - Support the CEO and programme teams in implementing planned initiatives and provide administrative coordination for smooth execution. 3. Communication, Documentation & Reporting - Draft and review official communications, letters, and partner correspondence from the CEO's Office. - Prepare and maintain project proposals, event briefs, reports, and other key documents. - Compile programme updates and reports for internal and external submissions. - Support content creation for newsletters, presentations, and outreach materials. - Organize and maintain records and documents for easy reference and audits. 4. Operations, Event & Administrative Support - Plan and coordinate events, workshops, conclaves, roundtables, and stakeholder meetings in line with RICH's project calendar. - Facilitate visits of national and international delegations, ensuring well-organized logistics and productive interactions. - Provide administrative and operational support to ensure smooth execution of organizational activities Executive Support & Coordination - Manage the CEO's calendar, appointments, and travel logistics to ensure smooth scheduling, prioritization, and coordination. - Prepare briefing notes, talking points, and background materials for meetings, conferences, and official engagements. - Track internal action items from meetings and ensure timely follow-up and accountability across teams. - Coordinate with internal teams to gather updates, compile reports, and prepare presentations aligned with RICH's strategic priorities. - Facilitate efficient information flow and communication within the organization and support timely execution of CEO directives. - Process and track reimbursements and travel-related financial documentation for the CEO's Office. - Maintain the highest level of confidentiality and professionalism in managing sensitive correspondence and documentation. Skills & Competencies : - Excellent written and verbal communication; strong command over professional English. - Ability to prepare structured reports, summaries, and presentations. - Proficient in MS Office and Google Workspace (Docs, Sheets, Slides, Calendar). - Strong organisational skills and attention to detail. - Demonstrated ability to coordinate across multiple teams and stakeholders. - Professional integrity, discretion, and service-oriented mindset. Qualifications & Experience : - Bachelor's or master's degree in business, management, administration, or related field. - 25 years of experience in executive coordination, operations, or programme management. - Prior experience working in a Founder's or CEO's Office will be considered an advantage - Exposure to programme documentation, event management, and stakeholder engagement. Apply Now RICH is an equal opportunity employer and welcomes applications from passionate and diverse individuals.