Executive Personal Assistant

4 weeks ago

Kolkata, West Bengal, India FACT Software Group Full time
About FACT Software

At FACT, we believe that powerful, intuitive tools should be accessible to every business—no matter the size. Our flagship product, FACT ERP.NG, streamlines everything from accounting to inventory, helping over 100,000 users in 40+ countries run smarter, faster operations. We combine deep technical expertise with a relentless focus on usability and customer success. Our team is small, agile, and deeply committed to solving real-world problems with elegant, scalable code. With decades of experience behind us, we're building systems that businesses can rely on—not just today, but for years to come.

About the role

As an Executive Personal Assistant, you will support the CEO across executive, operational, and personal domains. This role requires hands-on experience managing schedules, travel, vendors, and records, with strong organizational and communication skills. You should be comfortable operating in a fast-moving, multi-time-zone environment and ensuring smooth day-to-day operations.

Key Responsibilities

- Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and reminders across multiple time zones
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries
- Supervise office management and maintenance, ensuring supplies, equipment, and facilities are well maintained.
- Conduct vendor negotiations to secure favourable terms for household, office, or personal services.
- Oversee house maintenance by coordinating repairs, servicing, and routine checks with vendors and service providers.
- Handle confidential information with the highest level of discretion and professionalism
- Maintain CRM systems and data entry, ensuring records are accurate, updated, and well organised.

Who we're looking for

- 3-8 years of experience in relevant administrative support roles
- Well-organized with strong attention to detail, time management, and follow-through
- Proven ability to juggle multiple priorities in a fast-paced environment
- Proactive, reliable, and solution-oriented with a can-do attitude
- Professional demeanor with a high level of integrity, discretion, and accountability
- Strong command over English, Hindi, and Bengali (spoken and written)

Role details

- Compensation: Compensation will range from ₹3,60,000-4,50,000 with some flexibility for exceptional candidates.
- Location: We require candidates to work onsite at our Indian headquarters in Ballygunge, Kolkata.
- Working Hours: Monday to Friday, 9:30am-6pm IST (will occasionally vary to accommodate Singapore working hours)
- Start date: ASAP. We'd like a candidate to start as soon as possible after receiving an offer.

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