Administrative Officer

3 weeks ago

Kollam KL IN Manarul Huda Trust Full time

Roles and Responsibilities of a School Administrative Officer 1 Administrative Management Oversee daily administrative operations and ensure efficient workflow Develop and implement policies procedures and regulations in line with institutional and government guidelines Maintain records of faculty staff and students Ensure compliance with statutory and accreditation requirements 2 Human Resource Management Assist in staff recruitment onboarding and training processes Handle employee records attendance and leave management Address employee grievances and coordinate performance evaluations 3 Financial Budget Management Assist in budget preparation financial planning and expense monitoring Oversee payroll processing procurement and vendor management Ensure proper allocation of funds for infrastructure academic activities and student welfare 4 Academic Coordination Support faculty and academic departments in scheduling classes exams and events Maintain academic records admissions data and student documentation Coordinate with examination committees and accreditation bodies 5 Student Affairs Welfare Manage student admissions enrollment processes and scholarships Address student concerns related to administration hostel and campus facilities Organize extracurricular activities and events for student engagement 6 Infrastructure Facility Management Oversee maintenance and development of college infrastructure classrooms and hostels Ensure safety security and hygiene on the campus Manage IT systems library resources and other facilities 7 Liaison Communication Act as a bridge between management faculty staff students and external agencies Represent the institution in meetings with government bodies accreditation agencies and industry partners Handle correspondence reports and official communications 8 Compliance Legal Affairs Ensure adherence to educational policies labor laws and institutional regulations Handle legal documentation contracts and affiliations with regulatory bodies Qualifications for a College Administrative Officer 1 Educational Qualifications A Bachelor s degree in Administration Management Education or a related field minimum requirement A Master s degree in Business Administration MBA Education Management Public Administration or a relevant discipline is preferred 2 Work Experience Minimum 15-20years of experience in administrative roles preferably in an educational institution Experience in managing operations human resources finance or compliance in an academic setting is an advantage 3 Key Skills Competencies Strong leadership and organizational skills to oversee multiple departments Excellent communication and interpersonal abilities to interact with faculty staff students and stakeholders Knowledge of educational policies and regulatory compliance in higher education Financial and budget management skills to oversee college expenditures Proficiency in administrative software ERP systems Microsoft Office etc Problem-solving and decision-making abilities to handle campus operations efficiently Job Types Full-time Permanent Pay 40 000 00 - 45 000 00 per month Work Location In person

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