Cost Control Specialist

5 days ago

Nashik, India DP World Full time

POSITION SUMMARY Responsible for managing the Authorization for Expenditures (AFE) process and supporting ad-hoc reporting. The role encompasses the review and processing of intercompany and third-party invoices, along with internal coordination across the Global Logistics pillar and Head Office. The ideal candidate will have hands-on experience with ERP systems (Oracle Fusion and SAP), possess a strong understanding of Accounts Payable processes, and demonstrate a high level of efficiency, accuracy, and compliance when working across multiple systems and global teams. KEY RESPONSIBILITIES 1. AFE (Authorisation for Expenditure) Management - Prepare, track, and maintain AFEs for logistics-related expenses and capital projects. - Ensure alignment with budgets and secure appropriate approvals via Oracle Fusion. - Monitor AFE usage and support reporting requirements. 2. Invoice Processing & Coordination - Receive, validate, and process vendor invoices related to freight, warehousing, customs, and transportation services. - Match invoices to purchase orders, delivery confirmations, and AFEs using Oracle Fusion. - Coordinate with the Vendor/Supplier Support Team to resolve invoice discrepancies and ensure timely processing. - Collaborate with the Procurement Department for PO verification, pricing consistency, and contract reference checks. 3. Non-Payroll Expense Oversight - Review and monitor non-payroll logistics expenses (e.g., fuel, tools, rentals, vehicle maintenance). - Ensure expenses are correctly classified and routed for approvals. - Support reconciliation and audit documentation for all logistics expenditures. 4. Workflow & Approval Management - Oversee routing of expense submissions and invoices through Oracle Fusion's approval hierarchy. - Follow up with relevant internal stakeholders to avoid processing delays. - Assist in maintaining workflow efficiency and adherence to policy. 5. Reporting & Compliance - Generate regular reports on logistics spend, AFE utilisation, and outstanding invoices. - Maintain compliance with internal control requirements and prepare for audits. - Recommend improvements to reduce cost leakages and improve financial visibility within logistics operations. 6.Cost Control, Budgeting & Variance Analysis - Monitor and control logistics-related costs to ensure alignment with approved budgets. - Collaborate with Finance and Operations teams to prepare and manage logistics budgets. - Conduct variance analysis to identify deviations from budgeted figures and investigate root causes. - Provide actionable insights and recommendations to improve cost efficiency and reduce financial risks. - Support month-end and year-end financial closing activities by providing accurate cost data and reconciliations. - Implement cost control measures and contribute to continuous improvement initiatives in financial performance. QUALIFICATIONS - Qualified CA / Inter CA / CMA. - 3-7 years of relevant experience, preferably in a logistics, transport, or supply chain environment. - Hands-on experience with AFE processes, vendor invoice workflows, and non-payroll expense controls. - Strong proficiency in Oracle Fusion ERP, especially Payables, Expenses, Procurement, and Approvals modules. - Excellent coordination skills with HO Finance team, vendors, procurement, and internal departments. - Solid knowledge of expense tracking, cost centers, and invoice processing. PREFERRED SKILLS - Familiarity with procurement workflows and contract alignment. - Strong Microsoft Excel skills and Power BI

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