Executive Assistant

1 day ago

Gurugram Gurugram India Visara Partners Full time

Job Description JOB DESCRIPTION FOR EXECUTIVE ASSISTANT We are looking for candidates in the experience range of only 5 to 10 years for this role. Responsibilities: - Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages. - Coordinate all travel arrangements. Be proactive in meeting travellers needs as schedules change. - Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.) - Data entry into Salesforce - May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing. - Draft, prepare and review documents on behalf of supported staff, as requested. - Review, prepare & submit expense reports in a timely and accurate manner according to company policy. - Seek ways to improve efficiency; identify challenges, provide ideas for solutions, and solicit assistance for resolution. - Data Management - example: handle accruals, providing deliverables, invoicing, and entering/clearing conflict checks - Track progress and relevant information pertaining to engagements under the guidance of the officer(s). - Conduct directed internet-based research and summarize findings in an organized manner. - Determine needs of the group and set up and maintain various office files, logs, listings, and manuals. - Prioritize and manage the completion of projects in an efficient and timely manner. - Makes copies and scans of correspondence or other printed matter. - Maintain a well-organized file system conducive to the needs of the business lines. - Performs related duties as assigned. - Generation of various reports / MIS on need basis Requirements: - Excellent administrative and word processing skills. - Must be proactive and a self-starter. - Applied advanced knowledge of Outlook, Word, PowerPoint and Excel, Access(Windows) - Strong communication skills and eye for detail. - Strong interpersonal skills, ability to work with all levels of staff members and varied work styles. - Excellent problem-solving skills. Must be able to find solutions with minimal direction. - Possess outstanding organizational skills - Possess analytical ability to gather and summarize data for reports. - Capable of utilizing discretion in managing confidential or sensitive information. - Be a team player, dealing effectively with co-workers and internal clients at all levels. - Must be detail oriented. - Ability to work in a high paced environment that requires multi-tasking. - 2-3 years similar progressive experience required.

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