Executive Assistant

3 weeks ago

Gurugram Gurugram India Visara Partners Full time

Job Description JOB DESCRIPTION FOR EXECUTIVE ASSISTANT We are looking for candidates in the experience range of only 5 to 10 years for this role. Responsibilities: - Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages. - Coordinate all travel arrangements. Be proactive in meeting travellers needs as schedules change. - Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.) - Data entry into Salesforce - May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing. - Draft, prepare and review documents on behalf of supported staff, as requested. - Review, prepare & submit expense reports in a timely and accurate manner according to company policy. - Seek ways to improve efficiency; identify challenges, provide ideas for solutions, and solicit assistance for resolution. - Data Management - example: handle accruals, providing deliverables, invoicing, and entering/clearing conflict checks - Track progress and relevant information pertaining to engagements under the guidance of the officer(s). - Conduct directed internet-based research and summarize findings in an organized manner. - Determine needs of the group and set up and maintain various office files, logs, listings, and manuals. - Prioritize and manage the completion of projects in an efficient and timely manner. - Makes copies and scans of correspondence or other printed matter. - Maintain a well-organized file system conducive to the needs of the business lines. - Performs related duties as assigned. - Generation of various reports / MIS on need basis Requirements: - Excellent administrative and word processing skills. - Must be proactive and a self-starter. - Applied advanced knowledge of Outlook, Word, PowerPoint and Excel, Access(Windows) - Strong communication skills and eye for detail. - Strong interpersonal skills, ability to work with all levels of staff members and varied work styles. - Excellent problem-solving skills. Must be able to find solutions with minimal direction. - Possess outstanding organizational skills - Possess analytical ability to gather and summarize data for reports. - Capable of utilizing discretion in managing confidential or sensitive information. - Be a team player, dealing effectively with co-workers and internal clients at all levels. - Must be detail oriented. - Ability to work in a high paced environment that requires multi-tasking. - 2-3 years similar progressive experience required.

  • Executive Assistant

    1 week ago

    Bengaluru, Gurugram, Mumbai, India Executive Search Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Role & responsibilitiesManage calendars and schedules for 3-4 senior leaders across time zonesOrganize domestic and international travel; handle visa applications (Schengen, US, UK)Ensure timely and accurate submission of expenses and timesheetsProvide logistical and technical support for meetings and workshopsBuild strong internal and external stakeholder...

  • Executive Assistant

    4 weeks ago

    Gurugram, Gurugram, India Welaunch.ai Full time

    Job Description Company Description WeLaunch.ai is a specialized agency focused on accelerating the growth of B2B and SaaS startups. We provide a ready-to-deploy team to manage sales and marketing functions, eliminating the challenges of building and managing a team internally. Our team leverages proven tactics like LinkedIn outbound messaging and email...

  • Executive Assistant

    6 days ago

    Gurugram, Gurugram, India Macquarie Group Full time

    Job Description We have an exciting opportunity for a self-motivated and energetic Executive Assistant who will be part of our Corporate Operations Groups supporting our leaders and the entire team. No two days will be alike as you will have a diverse range of responsibilities. At Macquarie, our advantage is bringing together diverse people and empowering...

  • Assistant Manager

    2 days ago

    Delhi, Gurugram, NCR, India Executive Search Full time ₹ 12,00,000 - ₹ 24,00,000 per year

    Job Summary: The Assistant Manager Accounts Payable is responsible for supervising the day-to-day operations of the accounts payable team. This role ensures timely and accurate processing of vendor invoices, adherence to internal controls and compliance with policies, while supporting month-end closing activities and process improvements.Job Role:• Oversee...

  • Executive Assistant Operations

    4 days ago

    Gurugram, Gurugram, India Intertech Technologies Pvt. Ltd. Full time

    Job Description About the Role We are hiring an Executive Assistant for the Strategy & Planning Office. The role requires someone who is organised, detail-oriented, and thrives in fast-moving environments. You will work closely with a Member of the Board to ensure that meetings, communication, coordination, and execution run smoothly across multiple...

  • Executive Assistant

    2 weeks ago

    Gurugram, Gurugram, India FNZ Full time

    Job Description About the Company We are looking for a proactive and highly organized Executive Assistant / Personal Assistant to provide administrative and coordination support to both the Site Lead and Head of Talent Acquisition. About the Role The role will be pivotal in ensuring smooth day-to-day operations, efficient time management, and seamless...

  • Executive Assistant

    3 weeks ago

    Gurugram, India PureSoftware Ltd Full time

    Job Description Key Responsibilities: - Calendar & Schedule Management:Coordinate complex scheduling, meetings, and travel arrangements, including domestic and international itineraries. - Email & Communication Support:Manage and prioritize emails and communications on behalf of the executive; draft and edit correspondence as needed. - Meeting...

  • Executive Assistant

    1 week ago

    gurugram, India PureSoftware Pvt Ltd Full time

    Key Responsibilities:Calendar & Schedule Management: Coordinate complex scheduling, meetings, and travel arrangements, including domestic and international itineraries.Email & Communication Support: Manage and prioritize emails and communications on behalf of the executive; draft and edit correspondence as needed.Meeting Preparation: Prepare agendas,...

  • Executive Assistant

    3 weeks ago

    Gurugram, India Capgemini Full time

    Job Description Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you'd like, where you'll be supported and inspired bya collaborative community of colleagues around the world, and where you'll be able to reimagine what's possible. Join us and help the world's leading organizationsunlock the value of...

  • Executive Personal Assistant

    2 weeks ago

    Gurugram, India BigPluto Technologies Private Limited Full time

    Company DescriptionBigPluto Technologies Private Limited is a Technology Startup providing platform called 'Lighthouse' for Safety , Security and Efficiency for any sizable organization. Our strength lies in the amalgamation of hardware and platform seamlessly using cutting edge technology aimed at performance and scalability. Role DescriptionThis is a...