Executive Assistant Operations

Job Description About the Role We are hiring an Executive Assistant for the Strategy & Planning Office. The role requires someone who is organised, detail-oriented, and thrives in fast-moving environments. You will work closely with a Member of the Board to ensure that meetings, communication, coordination, and execution run smoothly across multiple businesses and teams. This is a high-visibility role at the centre of operations ideal for someone who enjoys structure, ownership, and enabling leadership efficiency. About the Reporting Manager Member of the Board You will support a Member of the Board who has experience building and scaling companies across technology, consumer, and industrial sectors. He works closely with leadership teams, investors, and advisors, and your role will be to help maintain clarity, coordination, and preparedness across his schedule and priorities. About Intertech Group Intertech Group of Companies is a diversified engineering and manufacturing organisation operating across pharmaceutical, food, cosmetics, and chemical sectors. Since 2005, Intertech has grown into a complete solutions provider with: 650+ professionals Six manufacturing facilities Global operations across USA, Europe, CIS, and Asia Strong proprietary technologies A long-term roadmap supported by bankers and investors The group is entering its next phase of growth, focusing on structure, efficiency, and readiness for large-scale expansion. What You Will Enable Smooth management of professional, operational, and administrative priorities Clear coordination across meetings, stakeholders, and follow-ups High-quality preparation for reviews, discussions, and travel Timely tracking of action items and deliverables Strong communication flow between leadership and internal teams Efficient systems, trackers, and organisational processes Your Qualities Proactive, structured, and detail-driven Strong verbal and written communication High sense of ownership and responsibility Ability to manage multiple priorities calmly Professional discretion in handling sensitive information Comfort working closely with senior leadership Experience Required: 36 years as EA / Coordinator to CXO, Founder, or Board-level executive Compensation: 812 LPA + performance-linked ESOP eligibility Job Type: Full-time, On-site Key Responsibilities 1. Calendar, Meetings & Coordination (25%) Manage and prioritise the calendar Plan agendas, notes, and meeting readiness Coordinate cross-functional meetings with internal teams and external partners Track deliverables and support structured follow-ups Assist in planning leadership reviews and strategic events 2. Communication & Stakeholder Management (25%) Act as the primary coordination point for internal and external stakeholders Draft and review communication and email correspondence Maintain an organised contact database Coordinate discussions with consultants, advisors, and partners Uphold a professional communication standard on behalf of leadership 3. Travel & Logistics (20%) Plan domestic and international travel and documentation Prepare itineraries and handle schedule changes Coordinate logistics for meetings, board events, and conferences Track budgets and reimbursements with finance 4. Execution & Operational Follow-ups (20%) Track progress on projects and priorities Build simple dashboards and trackers for visibility Coordinate documents, approvals, and operational workflows Ensure timely execution of leadership instructions 5. Administration & Organisation (10%) Maintain files, records, and digital documentation Manage renewals, payments, and correspondence Support routine administrative processes Ensure high confidentiality in all activities How to Apply Email your CV to [Confidential Information] Subject Line:Application Executive Assistant (Operations & Coordination) Please include five concise points on why you are a strong fit.