Administrative Manager

4 weeks ago

Jamnagar, Gujarat, India Biotech Healthcare Full time
Role Objective:

To manage and oversee administrative operations, facilities, infrastructure, and civil works with a focus on operational excellence, cost efficiency, safety compliance, and employee satisfaction. The role entails vendor and contractor management, budgeting, crisis management, and ensuring high standards of facility upkeep, hygiene, and statutory compliance.

Desired Candidate Profile:

Administration Focus:

- Minimum 10-15 years of progressive experience in administration, with at least 6–8 years in a managerial capacity.
- Age: Preferably between 35 to 45 years.
- Proven track record in facilities and infrastructure management, vendor coordination, team supervision, crisis response, and administrative budgeting.
- Hands-on experience in managing core services such as housekeeping, security, safety, transport, and workplace services.
- Experience in handling building projects, site compliance, vendor supervision, and health and safety protocols on construction sites.

Roles & Responsibilities:

- Oversee daily operations of the administrative department, including housekeeping, pest control, transport, pantry/canteen, and security services.
- Ensure uninterrupted facility services and workplace utilities with minimum downtime.
- Coordinate with internal departments for seamless service delivery and continuous improvement.
- Supervise facility maintenance activities to ensure compliance with quality standards.
- Plan and execute preventive and corrective maintenance for buildings, utilities, and office infrastructure.
- Monitor asset utilization and upkeep.
- Identify, empanel, and evaluate service vendors and contractors.
- Ensure SLAs are met and vendor performance is reviewed periodically.
- Manage renewals, contracts, compliance documentation, and service audits.
- Supervise civil maintenance, repair, and renovation projects.
- Ensure adherence to local building codes, quality standards, and project timelines.
- Coordinate with consultants and contractors for timely execution.
- Implement safety protocols, emergency evacuation plans, and periodic drills.
- Ensure zero violations and compliance with fire, safety, and statutory norms.
- Coordinate with relevant authorities during crises or emergencies.
- Maintain dashboards, generate periodic reports, and track KPIs.
- Prepare and manage departmental budgets.

Functional Skills Required:

- Facility and infrastructure management
- Vendor evaluation and negotiations
- Project management (civil and infrastructure)
- Knowledge of safety and statutory compliances
- Proficiency in MS Office; familiarity with AutoCAD (for Civil profile)
- Crisis and emergency management
- Budgeting and cost control
- Documentation and reporting

Behavioral Skills Required:

- Strong leadership and team management skills
- Excellent problem-solving and decision-making abilities
- High attention to detail and process orientation
- Ability to multitask and manage time effectively
- Strong interpersonal and communication skills
- Proactive approach and ability to work under pressure

Team Size to be Handled:

Lead and supervise a team of 6–7 administrative staff, reporting to the site-in-charge of the unit.

Important Links:

Website: https://biotechhealthcare.com/

LinkedIn: https://www.linkedin.com/company/biotechhealthcare/

Instagram: Biotech Vision Care

Biotech is an equal opportunity organization promoting diversity while ensuring no discrimination on any ground, including gender, race, religion, sexual orientation, disability, etc.

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