▷ (High Salary) Assistant Facility Manager

Job Description - Manage all FM related requirements for the location to the end user satisfaction levels and maintain JLL standards on deliverables. - Provide all administrative support to the Facilities Management team - Responsibilities - Be accessible for escalation of all FM related issues for the facility - Oversee the Helpdesk work process - Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client - Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks. - Vendor invoices processing aligned with BA Continuum Solution's finance process. - Statutory compliance check of all vendor invoices. - Routinely Inspect all services to ensure performance measures are being maintained - Effectively manage ECRES to ensure an on time deliverable system - Set stretch targets for self to achieve maximum team performance - Contribute to the Weekly FM Meeting Minutes - Contribute to the Monthly Management Report to client and other reports as required - Participate in Emergency Evacuation procedures including crisis management and business continuity. - Manage all Health and Safety issues and actively participate in Health and Safety reviews - Ensure immediate response to Priority Calls - Evaluates records to forecast department personnel requirements - Take rounds of the front office and lobby to ensure high standards of housekeeping and upkeep - Inspect the turn out and attendance of the staff and sign the shift register - Oversee the Housekeeping Services during the shift - Muster all the housekeeping staff during the day before deployment and communicate the priorities of the day - Inspect the turn out and attendance of the staff and sign the shift register - Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints - Keep stock of all consumables - Ensure orders are dispatched in time and follow up with the stores to ensure timely supply - Adhere to the Client procurement procedures - Generate Monthly Management Reports in the agreed format to the FM - Take rounds of the facility regularly to identify issues in Housekeeping/security and Cafeteria etc. and initiate immediate rectification actions - Manage the FM vendors for the facility assigned and take appropriate actions for issues in consultation with the FM - Be responsible for adherence of all FM procedures for the facility assigned - Performs additional job duties as requested - Property Operations - Ownership of the day-to-day administration, including reports generation of the stocks tracker. - Provide assistance to the FM and AFM in managing all administrative functions, security issues and facility services and any other administrative functions as deemed by BA Continuum Solution - Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM - Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client - Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks. - Vendor invoices processing aligned with BA Continuum Solution's finance process. - Statutory compliance check of all vendor invoices. - Routinely Inspect all services to ensure performance measures are being maintained - Contribute to the Weekly FM Meeting Minutes - Contribute to the Monthly Management Report and other reports as required - Participate in Emergency Evacuation procedures including crisis management and business continuity. - Manage all Health and Safety issues and actively participate in Health and Safety reviews - To ensure timely and accurate completion of FM reports pertaining to soft services