Facilities Executive

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Facilities ExecutiveFacilities Coordinator - Technical OperationsIntegrated Facilities Management Leading Global Technology company India Our clients mission to organize the world s information and make it universally accessible and useful has helped it become one of the few companies in the world worth more than one trillion US dollars Kick start your career by working in a team managing some of the world s most inspiring office spacesThe JLL account team has developed a unique culture drawing and adapting from JLL and our clients way of working and thinking What this job involves Providing onsite supportYou will be the Site leads reliable resource on whom we can bank on for all technical expertise Youll achieve this by responsibly performing routine site checks and inspections to ensure all critical procedures and equipment management best practices are implemented and followed Also we would look at your technical skills and suggest if any processes can be improved and implement cost saving measures There will be questions that will arise while you are at the forefront and your contributions should be inline with team thoughts and motive Youll also lend the team a big hand by providing admin support including front desk duties basic housekeeping and appointment coordination Youll need to ensure we hit key performance indicators and meet our service level agreements Key aspectsMonitor day to day technical operations activity for the site Support to ensure adequate supply of materials including Electrical plumbing Carpentry Coordinate with the landlord team to ensure compliance with statutory regulations on fire health and safety standards building management Coordinate with vendor staff staff on site to ensure the smooth operation Routinely inspect the building have regular walk arounds and raise tickets for closure of the identified snags on a daily basis Assess analysis of the readings for weekly monthly reports on M E covering the maintenance contracts spare parts consumption Incident reports Improvement projects etc Support the asst manager- technical in identifying energy management saving opportunities risk management Client Stakeholder ManagementProactively engage stakeholders to ensure that on site clients expectations are met though high levels of customer serviceBuild and develop effective client stakeholder relationships across multiple levels of the organisationProactively understand the customers employees needs and act on them before being requestedFinance ManagementAccurate billing and invoicingAdherence to the monthly forecastInvoice management Procurement Vendor ManagementWork on getting quotations as per site needSharing indents for monthly material supplyZero stock out of situationOther Key ActivitiesParticipate in emergency evacuation procedures including crisis management and business continuityTake readings for weekly monthly reports on M E covering the maintenance contracts spare parts consumption Incident reports Improvement projects etcEnergy management saving opportunities risk management engineering systems auditsPreparing floor register for Health and Safety Issues for client 24 7 emergency call support and site attendance is requireMeeting the clients facilities needsAt JLL we put client satisfaction at the front and centre of everything we do If you share our values we will be more than happy to work with you In this role youll be responsible for working closely with clients and suppliers onsite to identify the facility-related enquiries and requirements Your planning and budgeting skills will also be vital to the job as youll take part in the procurement of vendors and services from time to time Youll also lend the team a handy support including any basic duties required by the building driving consistent improvements in implementation and service delivery Making everyone safe and risk-freeDo you value workplace safety If so youll be a perfect fit for the job In this role you will ensure everyones health and safety by keeping safe workplace procedures in place and order Attention to detail combined with high level analytical skills are vital for success in this role youll need to make qualitative and quantitative decisions along with expectations to carry out procedures always At the same time this role puts you on the first line of defence against risks As such you will help implement and manage risk management programs disaster recovery and business continuity plans Youll also be expected to follow escalation and incident reporting procedures and comply with the firms guidelines and strategies Sound like you To apply you need to be a Enthusiastic and EvolvingDo you have prior experience in energy management saving opportunities risk management or other related fields Do you have an understanding of local occupational health and safety requirements critical facilities and vendor management What we are looking at is A degree or a professional qualification in Engineering Technical Services and a 2-3 years relevant experience would be an advantage If you are knowledgeable in various Technical systems then You are the one who were looking for Team playerWe at JLL have unmatched excellence that is only made possible by team workxe2x80x94a core value we want you to possess Likewise you must have a proven track record of flawless Project Initiation and execution all while following company standards and procedures As the Technical Coordinator we would expect you to support the team and work well with others toward achieving targets Ensuring that the team practices our core Workplace behaviours and ethics is also under your mandate Performance traitsIt is important that you possess the quality of a smooth interaction with the workplace teams and the vendors to deliver efficient services We ll count on you to address conflicts and manage priorities effectively Likewise you must be an excellent communicator who always faces customers with a smile even when times get rough occasionally You will be required to Youll take the time to listen to people in order to apply your expertise and create maximum positive impact What we can do for you At JLL we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today What you can expect from usAt JLL we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today Work DynamicsWhat this job involves Prioritising the facilities needsWorking with both the facilities manager and the assistant facilities manager youll oversee the propertys day-to-day operations and ensure that all administrative functions security issues and facility services are covered Likewise youll strive for continuous improvement in the process Youll also keep an eye out on the propertys supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine Likewise youll manage supply and service contracts as approved by clients In addition youll help mitigate risks by taking part in emergency evacuation procedures and handling crisis management and business continuity plans Youll also be on top of health and safety issues that may arise and actively participate in reviewing them Also part of your mandate is to monitor the propertys budget As the person in charge youll make sure that theres enough petty cash to support operations Youll also see to it that vendor invoice processes comply with standards Going above and beyond expectationsClient satisfaction is second nature to the person in charge In this role youll take on difficult issues and seek out opportunities to improve operations Youll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements In addition youll carry out routine service audits to ensure that the team maintains its overall performance Youll also be in charge of creating stock reports meeting minutes and monthly management reports to the clients Sound like you To apply you need to have Strong knowledge of property operationsPlaying a key role the ideal candidate holds a degree in business or hotel and building management and at least three to five years experience in facilities management You must also demonstrate good working knowledge in occupational safety as well as aptitude in client-centric operations Solid background in team managementAre you an adept leader with a proven track record in managing a team Are you capable of effectively rolling out improvement plans Do you possess superior communications and reporting skills If these soft skills are your areas of expertise then we are more than thrilled to have you aboard What we can do for you At JLL we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today Location On-site Hyderabad TSScheduled Weekly Hours 48Job Tags If this job description resonates with you we encourage you to apply even if you dont meet all the requirements Were interested in getting to know you and what you bring to the table JLL Privacy NoticeJones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and or overall selection process you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL