Executive Assistant To COO

4 days ago

Kozhikode Calicut, India Codilar Full time

Job Description

- Manage and maintain the Director s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and manage events, including logistics and coordination of participants.
- Taking full ownership of the events from the event planning to execution and post-event follow-up.
- Serve as the primary point of contact between the Director and internal/external stakeholders.
- Represent the Director in meetings, conferences, and events as needed.
- Communicate on behalf of the Director, ensuring messages are conveyed accurately and timely.
- Oversee and manage special projects and initiatives as assigned by the Director.
- Coordinate with various departments to ensure projects are completed on time.
- Track and report on project progress, ensuring alignment with the Director s goals and objectives.
- Conduct research, compile data, and prepare reports for consideration and presentation by the Director.
- Handle confidential information with a high degree of discretion and professionalism.
- Work closely with the senior leadership team to support organizational goals and initiatives.
- Assist in the preparation of meetings, including creating agendas, taking minutes, and following up on action items.
- Provide support in managing the Director s tasks and responsibilities, as needed.

Qualifications Skills

- Bachelors degree is required
- 1 year experience preferably in software companies.
- Proficiency in Microsoft Office suite
- Strong verbal and written communication skills are essential for effective interaction with team members and stakeholders.
- Demonstrated ability to prioritize tasks, manage multiple tasks simultaneously, and meet deadlines in a fast-paced environment.
- Capacity to identify issues, propose solutions, and implement corrective actions to address operational challenges effectively.
- A team player mindset with the ability to collaborate effectively with cross-functional teams and build positive working relationships.
- Attention to detail and high level of accuracy
- Flexibility to adapt to changing priorities

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