Assistant Facilities Manager

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Assistant Facilities ManagerWork DynamicsWhat this job involvesResponsibilitiesFinancial ManagementTo coordinate with Chief Engineering in giving inputs for proper planning managing of the CAPEX OPEX budgets for engineering operational expenses To manage and control all critical spares for all installations as per manufacturer recommendation and inventory To coordinate with Chief Engineer to have all M E related contracts in place Operations ManagementTo carry out all engineering operational procedures To liaise with local authorities M E related for facility related issues and for all statutory related compliances at all times To liaise with the vendors for maintenance service practices of M E contactors to deliver quality work practices in line with the manufacturer recommendations Ensure proper functioning of the following system in the facility All Electrical SystemsAll HVAC systemAll PACsWater Plumbing Sanitary SystemsElevators LiftsCafeteria equipmentsTo ensure that all maintenance related schedules shut down in consultations with OEM Accenture are followed Daily inspection of log books history card checklist escalation charts OCP PPM schedules etc for a better management of engineering systems To ensure an uptime of 100 and set up the practices to deliver seamless service to Accenture To update and maintain all statutory documents like CIEG Fire Lift Explosive Pollution Control etc related to M E operations To initiate energy management program for reducing the cost on utilities Handle if needed small renovation projects from initiation to completion To ensure and guide the technical staff for closures for all Workplace technical issues in the facility To adhere to 52 weeks annual M E maintenance schedule To maintain consistency on agreed SLA KPI with the client To coordinate with transition team during go-live of new facilities To participate during emergency evacuation procedure and manage all health safety issues Prepare and collate data related to vendor performance and escalate as required Track the usage of e-fit facility tool IMT VMT Sites ops modules Site Inspection Tool as per defined scope Track all PM work orders in 360 facility tool and QMS on monthly basis Ensure 100 adherence to M E onboarding process back to Basic conducted by DE Ensure monthly meeting is held with builder and track the MOM by updating the status Ensure all the mandatory trainings are conducted as per schedule Conduct onboard training for new joiners To have a close tab on individual DEs core responsibilities and assist CE on performance evaluation Coordinate for execution of works related to IC requests without escalations Making of DE shift roster and reviewing M E BMS shift schedule To go for facility walk around and ensure Walk around map Guide is followed and maintained To assist Facility Manager in all such ISO Internal External audits that happen at Accenture and ensure necessary documentation are done To coordinate with DM team for any issues that need help Important and VIP client visits to be coordinated with Events team and should be managed without escalations Should conduct all the scheduled meeting and focus meets with projects as per calendar Should participate and manage half yearly fire drill All the relevant checklist to be governed and maintained as per requirement Sound like you To apply you need to be Additional activities New initiatives Managing site operations in absence of CE Assisting WM CE during crisis situation BCP Records ManagementTo ensure Daily Weekly Monthly Quarterly Half Yearly Yearly records are prepared and sent to the chief engineer for all engineering related activities To update maintain all records on a daily basis Log books History Cards Equipment details Service Reports Incident Reports etc Reporting ManagementDaily Report DSR walk around guide SLA Report Engineering report Weekly report Major highlights zonal point Weekly R M tracker Monthly Report MMR fortnightly central store SIH report Energy Report IIEE Report Major works carried out report Equipment Status Report LCD Projector Report Statutory Compliance Report Monthly report Yearly report Assist CE in preparation of R M Utility projections Escalation to be followed during an incident as per escalation matrix What we can do for you At JLL we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today Location On-site Navi Mumbai MHScheduled Weekly Hours 48If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements Were interested in getting to know you and what you bring to the table JLL Privacy NoticeJones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and or overall selection process you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL