Deputy Manager

Job Title Assistant Manager Deputy Manager - Business Support Location Gurgaon 90C Department BPMA Function Reporting to Band 5A 5B KEY RESPONSIBILITIES Manage and maintain the calendar of assigned leaders including scheduling appointments meetings and travel arrangements Prepare and edit correspondence communications presentations and other documents for the department Facilitate internal and external communications ensuring that all interactions are handled with a high degree of professionalism and confidentiality Assist in the preparation and distribution of reports and presentations to stakeholders Coordinate and organize departmental meetings including logistics agenda preparation and minute-taking Support the leaders in project management and other special assignments as needed Handle sensitive information with a high level of confidentiality and discretion Contribute to the overall effectiveness of the department by performing other related duties as assigned Help team in arranging necessary approvals from functional heads Provide Support to functional heads and teams for any IT related issues Ensure timely involvement of senior leadership in case if any issue persists for longer duration Qualifications Bachelor s degree or equivalent experience a background in business administration finance or a related field is preferred Proven experience as an Executive Assistant or in a similar administrative role ideally within a financial services or actuarial setting Exceptional organizational and time-management skills with the ability to prioritize tasks and manage deadlines Strong communication skills both written and verbal with an ability to liaise effectively with all levels of management and staff Advanced proficiency in Microsoft Office Suite Word Excel PowerPoint and experience with scheduling and communication tools Discretion and confidentiality are paramount given the exposure to sensitive and proprietary information Ability to work independently as well as part of a team demonstrating initiative and problem-solving skills Job Title Assistant Manager Deputy Manager - Business Support Location Gurgaon 90C Department BPMA Function Reporting to Band 5A 5B KEY RESPONSIBILITIES Manage and maintain the calendar of assigned leaders including scheduling appointments meetings and travel arrangements Prepare and edit correspondence communications presentations and other documents for the department Facilitate internal and external communications ensuring that all interactions are handled with a high degree of professionalism and confidentiality Assist in the preparation and distribution of reports and presentations to stakeholders Coordinate and organize departmental meetings including logistics agenda preparation and minute-taking Support the leaders in project management and other special assignments as needed Handle sensitive information with a high level of confidentiality and discretion Contribute to the overall effectiveness of the department by performing other related duties as assigned Help team in arranging necessary approvals from functional heads Provide Support to functional heads and teams for any IT related issues Ensure timely involvement of senior leadership in case if any issue persists for longer duration Measure of Success Bachelor s degree or equivalent experience a background in business administration finance or a related field is preferred Proven experience as an Executive Assistant or in a similar administrative role ideally within a financial services or actuarial setting Exceptional organizational and time-management skills with the ability to prioritize tasks and manage deadlines Strong communication skills both written and verbal with an ability to liaise effectively with all levels of management and staff Advanced proficiency in Microsoft Office Suite Word Excel PowerPoint and experience with scheduling and communication tools Discretion and confidentiality are paramount given the exposure to sensitive and proprietary information Ability to work independently as well as part of a team demonstrating initiative and problem-solving skills