Facilities & Office Services Deputy Manager

Our story At Alight we believe a company s success starts with its people At our core we Champion People help our colleagues Grow with Purpose and true to our name we encourage colleagues to Be Alight Our Values Champion People - be empathetic and help create a place where everyone belongs Grow with purpose - Be inspired by our higher calling of improving lives Be Alight - act with integrity be real and empower others It s why we re so driven to connect passion with purpose Our team s expertise in human insights and cloud technology gives companies and employees around the world the ability to power confident decisions for life With a comprehensive total rewards package continuing education and training and tremendous potential with a growing global organization Alight is the perfect place to put your passion to work Join our team if you Champion People want to Grow with Purpose through acting with integrity and if you embody the meaning of Be Alight Learn more at careers alight com THE ROLE Facility Office Services Deputy Manager Chennai RESPONSIBILITIES Represent the Alight Brand in a positive and pleasant way to clients employees and guests Communicate with external contractors and vendors concerning facility needs Identifies opportunities for optimization and create processes that increase efficiency reduce costs Collaborate with Third-Party Security Data Privacy Finance Legal HR and business leaders to define and or streamline processes where dependencies exist with Real Estate Team Manage daily facilities operations within Chennai ensuring smooth functioning of all services including housekeeping security front office and vendor coordination Mentor junior facilities staff and specialists support hiring and development in collaboration with senior leadership Oversee vendor performance manage Annual Maintenance Contracts and ensure timely processing of invoices in coordination with procurement and finance Ensure adherence to Environmental Health and Safety standards conduct regular inspections and support audits and compliance initiatives Assist in facility upgrades refurbishments and new site setups coordinate with internal stakeholders and external contractors Oversee building installments and or refurbishments Support the preparation of annual budgets and forecasts track operational expenses and prepare regular reports for leadership Manage general office duties - Create and distribute general office notices coordinate office meetings including catering and conference room bookings ordering office supplies processing mail etc May include supporting front office reception and switchboard responsibilities Oversee the maintenance and repair activities of mechanical electrical plumbing and other technical systems in accordance with industry standards and best practices Handle General accounting - work with vendors to obtain necessary documents for vendor creation invoice processing follow-up with AP on payment inquiries Collaborate with cross-functional teams to provide Real Estate technical support during new facility startups renovations or relocations Help coordinate facility services in other locations if and as needed Maintain strong relationships with Landlord s Vendors Internal housekeeping pest control professionals to ensure property upkeep standards enhancements at the site are being managed Manage document knowledge and tools to best facilitate the company s need for optimal site management operations Assist in market analysis comparatives for services material equipment for site operations REQUIREMENTS Bachelor s degree in Facility Management Engineering or a related field Master s preferred 8-10 years of experience in facilities management with at least 2 years in a supervisory or lead role Work from office opportunity Strong knowledge of soft and technical services including MEP systems and vendor management Proficiency in MS Office Excel Outlook facility management tools and reporting Excellent communication negotiation and problem-solving skills Flexibility to travel within India Job Location Chennai Benefits We offer programs and plans for a healthy mind body wallet and life because it s important our benefits care for the whole person Options include a variety of health coverage options wellbeing and support programs retirement vacation and sick leave maternity paternity adoption leave continuing education and training as well as a number of voluntary benefit options By applying for a position with Alight you understand that should you be made an offer it will be contingent on your undergoing and successfully completing a background check consistent with Alight s employment policies Background checks may include some or all the following based on the nature of the position SSN SIN validation education verification employment verification and criminal check search against global sanctions and government watch lists credit check and or drug test You will be notified during the hiring process which checks are required by the position Our commitment to Diversity and Inclusion Alight is committed to diversity equity and inclusion We celebrate differences and believe in fostering an environment where everyone feels valued respected and supported We know that diverse teams are stronger more innovative and more successful At Alight we welcome and embrace all individuals regardless of their background and are dedicated to creating a culture that enables every employee to thrive Join us in building a brighter more inclusive future Diversity Policy Statement Alight is an Equal Employment Opportunity employer and does not discriminate against anyone based on sex race color religion creed national origin ancestry age physical or mental disability medical condition pregnancy marital or domestic partner status citizenship military or veteran status sexual orientation gender gender identity or expression genetic information or any other legally protected characteristics or conduct covered by federal state or local law In addition we take affirmative action to employ and advance in the employment of qualified minorities women disabled persons disabled veterans and other covered veterans Alight provides reasonable accommodations to the known limitations of otherwise qualified employees and applicants for employment with disabilities and sincerely held religious beliefs practices and observances unless doing so would result in undue hardship Applicants for employment may request a reasonable accommodation modification by contacting his her recruiter Authorization to work in the Employing Country Applicants for employment in the country in which they are applying Employing Country must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the Employing Country and with Alight Note this job description does not restrict management s right to assign or reassign duties and responsibilities of this job to other entities including but not limited to subsidiaries partners or purchasers of Alight business units We offer you a competitive total rewards package continuing education training and tremendous potential with a growing worldwide organization DISCLAIMER Nothing in this job description restricts management s right to assign or reassign duties and responsibilities of this job to other entities including but not limited to subsidiaries partners or purchasers of Alight business units