Administrative Assistant

Job Description

Our Company

Oaktree is a leader among global investment managers specializing in alternative investments, with $203 billion in assets under management as of March 31, 2025. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, private equity, real assets, and listed equities. The firm has over 1,200 employees and offices in 24 cities worldwide.

We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

For additional information please visit our website at www.oaktreecapital.com

Scope And Responsibilities

Based in Hyderabad, the role requires a detailed and process orientated approach to the administration of Luxembourg companies, which are invested in by Oaktree funds. Responsibilities will include

- Providing quality and timely administrative support to the Luxembourg Cosec team;
- Electronic filing, creation and maintenance of e-files;
- Saving and sorting transactional documentation;
- Collecting signatures on NDAs, other standard documents and quarterly board meetings;
- Creating and updating structure charts, liaising with the relevant parties;
- Maintenance of various Lux internal databases;
- Organizing internal and external meetings or appointments; and
- Assisting with ad hoc secretarial / administrative tasks and other projects as necessary.

Experience Required

- At least 1-3 years in a corporate secretarial or administration function;
- Experience of managing a large number of requests and demonstrating an exceptional focus on prioritizing tasks and meeting deadlines;
- Strong organizational skills and good knowledge of the Microsoft Office pack; and
- Basic Luxembourg Corporate Law and Governance knowledge is an asset.

Personal attributes

- Excellent interpersonal, verbal and written communication skills;
- Self-starter with commercial sensibility and a proven ability to take initiative and solve problems as they arise;
- Demonstrates clear ownership of tasks through to completion;
- Hard-working with strong dedication to the position and Oaktree;
- Ability to build good working relationships and gain confidence of others; and
- Team-oriented with strong integrity and professionalism.

Education

- Bachelor degree
- Fluent in English; French and German is an asset

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

For positions based in Los Angeles

For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.

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