Apply in 3 Minutes: Production Coordinator

2 weeks ago

Delhi India Nicobar Design Pvt. Ltd. Full time

Job Description Job Summary We are seeking a highly organized, detail-oriented, and proactive Production Coordinator/Manager with a minimum of 4 years experience in shoot production. The ideal candidate should be excited to contribute across all aspects of photo shoot planning and execution, and work closely with cross-functional teams to ensure seamless production operations. Key Responsibilities 1. Production Planning & Scheduling - Develop and manage detailed production shoot schedules aligned with the marketing and campaign calendar. - - Maintain and regularly update the photography calendar. - - Work with the mentor/supervisor to streamline production planning via weekly review meetings. - 2. Team & Vendor Coordination - Collaborate with the Photography and Creative teams during planning, production, and post-shoot processes. - - Handle bookings for external talent (models, stylists, hair & makeup artists, etc.). - - Coordinate invoicing and payments with vendors in liaison with the Finance team. - 3. Cross-functional Collaboration - Coordinate sample management with Sourcing and Warehouse teams (call-ins and returns). - - Liaise with Design, Marketing, Merchandising, and Procurement teams to ensure alignment on shoot plans and deliverables. - 4. Prop & Accessory Management - Source props and accessories for shoots (clothing, homeware, lifestyle items). - - Ensure all items are procured, maintained, and returned efficiently. - 5. Quality Assurance & Set Design - Support set design based on creative briefs, ensuring visual and styling accuracy. - - Maintain high standards of production quality across all deliverables. - 6. Process Optimization - Adhere to established production workflows and support continuous improvement. - - Identify gaps and proactively suggest improvements in coordination with the mentor. - 7. Resource & Equipment Management - Oversee shoot logistics including equipment, props, and samples. - - Monitor inventory levels and ensure timely availability of required materials. - - Ensure all production equipment is well-maintained and in working condition. - 8. Budgeting & Cost Control - Prepare cost estimates and close costing approvals with the manager prior to booking any talent or set. - - Ensure production remains within the approved AOP (Annual Operating Plan). - - Negotiate with vendors for cost-effective solutions. - Required Skills & Qualifications - Education: Bachelor's degree in a relevant field. - - Experience: Minimum 4 years of experience in production, shoot coordination, or related operations. - - Language: Proficient in English (spoken and written). - - Technical Proficiency: Skilled in Microsoft Excel, Word, and general production tools. - - Communication: Strong verbal and written communication skills. - - Leadership: Ability to work independently and manage shoots/campaigns end-to-end. - - Multitasking: Ability to handle multiple shoots, vendors, and deadlines simultaneously while staying calm under pressure. - - Team Player: Willing to learn, take initiative, and collaborate across departments. - - Organizational Skills: Highly detail-oriented with the ability to manage complex schedules and logistics. - - Problem-Solving: Capable of troubleshooting issues on set or during planning and providing timely solutions.

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