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Job Title Travel Desk to CEO Female Only Location Corporate Office Location Kharagpur Department Executive Office Administration Reporting To CEO Job Purpose To provide comprehensive end-to-end travel planning coordination and support exclusively for the CEO ensuring smooth timely and efficient travel experiences aligned with business goals and preferences Key Responsibilities 1 Travel Planning Booking u Manage domestic and international flight reservations commercial and charter if applicable u Arrange visa passport and travel insurance services u Coordinate with consulates and travel agents for urgent priority documentation u Book hotels airport transfers cabs and intercity travel in line with CEO s preferences and corporate policies 2 Itinerary Management u Prepare detailed day-by-day itineraries with all logistics meeting schedules and emergency contacts u Update real-time changes and ensure seamless communication with stakeholders 3 VIP Protocol Handling u Liaise with airport protocol teams for VIP handling security clearance and lounge access u Coordinate with event organizers hotels or host companies for hospitality arrangements 4 Expense Compliance Management u Maintain expense logs for travel reimbursements and reporting u Ensure adherence to travel budgets and company travel policy u Submit timely MIS travel reports to the CEO s office 5 Emergency Support u Be available 24x7 to manage last-minute changes cancellations or issues during travel u Provide alternate arrangements proactively in case of disruptions 6 Confidentiality Professionalism u Handle sensitive information related to CEO s schedule with utmost discretion u Ensure all communication and conduct is highly professional Key Skills and Qualifications u Bachelor s degree or equivalent in Hospitality Business Administration or related field u Minimum 3-5 years experience in managing senior-level executive travel u Strong network with travel agencies airlines and hotels preferred u Exceptional communication coordination and crisis-handling skills u Tech-savvy with tools like MS Office Google Calendar and travel management software Preferred Qualities u High level of integrity and trustworthiness u Discreet organized and proactive u Ability to work under pressure and tight deadlines u Prior experience handling CEO CXO-level travel is a strong plus Job Type Full-time Benefits Health insurance Leave encashment Provident Fund Schedule Day shift Work Location In person

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