Sr. Admin Executive, Grade I

Company ProfileOverviewSince year 2003 Oceaneerings India Center has been an integral part of operations for Oceaneerings robust product and service offerings across the globe This center caters to diverse business needs from oil and gas field infrastructure subsea robotics to automated material handling logistics Our multidisciplinary team offers a wide spectrum of solutions encompassing Subsea Engineering Robotics Automation Control Systems Software Development Asset Integrity Management Inspection ROV operations Field Network Management Graphics Design Animation and more In addition to these technical functions Oceaneering India Center plays host to several crucial business functions including Finance Supply Chain Management SCM Information Technology IT Human Resources HR and Health Safety Environment HSE Our world class infrastructure in India includes modern offices industry-leading tools and software equipped labs and beautiful campuses aligned with the future way of work Oceaneering in India as well as globally has a great work culture that is flexible transparent and collaborative with great team synergy At Oceaneering India Center we take pride in Solving the Unsolvable by leveraging the diverse expertise within our team Join us in shaping the future of technology and engineering solutions on a global scale Position SummaryPosition Summary and Location xc2 xb7 In this role the Admin Execute is responsible to provide administrative support to Engineering Department They are required to work under minimal to nil supervision on Daily Weekly and Monthly MIS Billing and Utilization reports Your success will be measured by your ability to keep tasks on track support the functional team and contribute to the overall efficiency and effectiveness of our operations directly impacting Oceaneerings ability to deliver exceptional results to the stakeholders xc2 xb7 This position is based in Chandigarh Pune xc2 xb7 This position will require working from the office full time xc2 xb7 Ability to travel domestically and overseas up to 0-10 of the yearDuties ResponsibilitiesDuties and ResponsibilitiesESSENTIAL xc2 xb7 Provide support and maintenance to existing management information systems MIS xc2 xb7 Create and update records and databases with personnel financial asset contact list and other data xc2 xb7 Preparing utilization reports and presentations retrieve information when requested xc2 xb7 Scheduling and coordinating meetings interviews events and other similar activities xc2 xb7 Ordering maintaining and distributing office stationery items xc2 xb7 Coordinating with various departments like Facility IT HR etc as and when needed xc2 xb7 Managing inventory of computer hardware printers etc xc2 xb7 Ensures operation of equipment by completing preventive maintenance requirements calling for repairs maintaining equipment inventories evaluating new equipment and techniques xc2 xb7 Maintaining Engineering library distribution and recovery of books xc2 xb7 Maintains supplies inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies verifying receipt of supplies xc2 xb7 Track calendars appointments of management team and help with meeting set-ups xc2 xb7 Arrange all facilities equipment required for various events meeting training sessions and maintain assets that are in custody of Engineering team xc2 xb7 Assist Engineering team members make travel arrangements as and when needed xc2 xb7 Prepare expenses reports for senior management personnel xc2 xb7 Create work instructions xc2 xb7 Review work performed by other team members xc2 xb7 Guide and mentor other team members xc2 xb7 Provide general support to visitorsNON-ESSENTIAL xc2 xb7 Demonstrates high level of initiative to accomplish individual objectives assigned as well as team goals xc2 xb7 Work towards individual goals aligned with department and organizational objectives xc2 xb7 Comply to organizational HR policies and procedures Supervisory Responsibilities xc2 xb7 This position has does not have direct supervisory responsibilities Reporting RelationshipQualificationsQualifications xc2 xb7 Bachelors in Science Commerce PGDCA BCA xc2 xb7 Professional experience of minimum 4 years as an Administrative Assistant xc2 xb7 Proficient in MS Office applications Word PowerPoint Visio etc xc2 xb7 Expert Knowledge on MS Excel including formulas special functions viz Pivot table pivot chart v-lookup h-lookup etc DESIRED xc2 xb7 Should possess knowledge of Power App Power BI Power Automate xc2 xb7 Exemplary planning and time management skills xc2 xb7 Ability to multitask and prioritize daily workload Knowledge Skills Abilities and Other Characteristics xc2 xb7 Fluent in written and spoken English xc2 xb7 Good Teamwork Interpersonal skills xc2 xb7 Flexibility and adaptability xc2 xb7 Ability to show initiative good judgment and resourcefulness xc2 xb7 Able to work independently and interface with multiple stakeholders Closing StatementWorking ConditionsThis position is considered OFFICE WORK which is characterized as follows xc2 xb7 Almost exclusively indoors during the day and occasionally at night xc2 xb7 Occasional exposure to airborne dust in the workplace xc2 xb7 Work surface is stable flat Physical Activity RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions This position is considered LIGHT work OCCASIONALFREQUENTCONSTANT xc2 xa7 Lift up to 20 pounds xc2 xa7 Climbing stooping kneeling squatting and reaching xc2 xa7 Lift up to 10 pounds xc2 xa7 Standing xc2 xa7 Repetitive movements of arms and hands xc2 xa7 Sit with back supportedCareer DevelopmentCareer DevelopmentIn addition we make a priority of providing learning and development opportunities to enable employees to achieve their potential and take charge of their future As well as developing employees in a specific role we are committed to lifelong learning and ongoing education including developing people skills and identifying future supervisors and managers Every month hundreds of employees are provided training including HSE awareness apprenticeships entry and advanced level technical courses management development seminars and leadership and supervisory training We have a strong ethos of internal promotion We can offer long-term employment and career advancement across countries and continents Working at Oceaneering means that if you have the ability drive and ambition to take charge of your future-you will be supported to do so and the possibilities are endless Equal Opportunity InclusionEqual Opportunity Inclusion