HR Payroll Specialist

4 weeks ago

Thane India Vertiv Full time

Job Description Job Description Key Responsibilities: 1. Payroll Processing & Vendor Governance - Oversee timely and accurate processing of monthly payroll in coordination with external payroll vendor partners. - Ensure compliance with all statutory requirements (PF, ESI, PT, LWF, TDS, etc.) and internal controls. - Perform payroll reconciliation checks and sign-offs before disbursement. - Monitor SLAs and quality standards for payroll partners and ensure adherence to process accuracy, timelines, and audit readiness. 2. Payroll Input Management - Review and validate payroll input data including new hires, exits, compensation changes, variable payouts, leave data, and benefits. - Maintain accuracy and completeness of data received from HRIS, Time & Attendance systems, and business functions. 3. Cost Governance & JV Management - Validate payroll cost allocations, cost center tagging, and GL mappings. - Ensure correct journal entries (JVs) are reviewed and posted in the finance systems within defined timelines. - Reconcile payroll-related accounts in coordination with the finance team. 4. Reporting & Analytics - Prepare and publish regular payroll reports, including headcount costing, variance analysis, YTD payroll summaries, and statutory reports. - Support payroll-related budgeting and forecasting processes. - Provide inputs for internal and external audits, statutory filings, and compliance reports. 5. Process Improvement & Controls - Drive standardization and automation of payroll processes to improve accuracy and efficiency. - Define and monitor controls around payroll data governance, segregation of duties, and system security. - Act as the custodian of payroll policy, SOPs, and risk registers related to payroll operations. Key Requirements: - Education: Graduate in Commerce / Accounting / HR MBA/PGDM preferred. - Experience: Minimum 11-13 years of experience in payroll operations. - Technical Skills: - Working knowledge of payroll processing systems (ADP, Ramco, Keka, Darwinbox, etc.) - Strong understanding of Indian payroll laws and statutory compliance. - Proficiency in Excel, payroll reporting, and financial reconciliations. Desired Competencies: - High attention to detail and data integrity - Strong analytical and problem-solving skills - Ability to manage external vendors and internal stakeholders - Excellent communication and stakeholder engagement - Confidentiality and ethical conduct in handling sensitive employee data

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