Office Assistant

Welcome to FinBox the buzzing hive of tech innovation and creativity Since our inception in 2017 FinBox has built some of the most advanced technologies in the financial services space that help lenders like Banks NBFCs and large enterprises build and launch credit products within a matter of days not months or years FinBox is a Series A funded company which is expanding globally with offices in India Vietnam Indonesia and Philippines Our vision is to build the best-in-class infrastructure for lending products and help Banks Financial Services companies across the world scale and launch credit programs that set a new standard in the era of digital finance So far weve helped our customers disburse Billions of Dollars in credit across unsecured and secured credit including personal loans working capital loans business loans mortgage and education loans FinBox solutions are already being used by over 100 companies to deliver credit to over 5 million customers every month Innovative Environment At FinBox we foster a culture of creativity and experimentation encouraging our team to push the boundaries of what s possible in fintech Impactful Work Your contributions will directly impact the lives of millions helping to provide fair and accessible credit to individuals and businesses alike Growth Opportunities We are a Series A funded startup and have ample opportunities for growth professional development and career advancement Collaborative Culture Join a diverse and inclusive team of experts who are passionate about making a difference and supporting one another At FinBox were on the lookout for exceptional folks who are all about innovation and impact If youre excited to shake things up in the banking financial services world keep reading Creative Thinkers If your brain is always bubbling with out-of-the-box ideas and wild solutions youre our kind of person We love disruptors who challenge the norm and bring fresh perspectives to the table Customer Heroes Our customers are our champions and we need heroes who can understand their needs deliver magical experiences and go above and beyond to keep them happy Team Players We believe in the power of we If you thrive in a collaborative environment value different viewpoints and enjoy being part of a spirited supportive team youll fit right in We are looking for an Office Administrator to oversee office operations inventory management and employee support ensuring a smooth and efficient workplace experience 1 Inventory Management IT Devices Accessories Oversee the upkeep of laptops desktops and IT accessories Manage procurement requests for additional IT accessories chargers adapters mice keyboards connectors and batteries Ensure seamless procurement distribution and tracking of IT assets 2 Inventory Management Stationery Office Supplies Process and fulfill office supply requests e g diaries pens print materials Monitor stock levels usage and replenishment to avoid shortages Handle print requests for office documentation and materials 3 Inventory Management Joining Kits Track and manage joining kit inventory for new hires Coordinate procurement in alignment with the Admin team BLR 4 Office Premises Management Liaise with the facility team for office inventory requests modifications and issue resolution Monitor and adjust AC temperature for a comfortable workspace Track and oversee office repairs installations and general maintenance Conduct periodic checks to replace faulty office equipment Collect compliance evidence from the facility as required Coordinate fire drills with the facility team for safety preparedness Ensure office cleanliness especially after spills or events Be physically present in the office during vendor visits per facility guidelines 5 Employee Engagement Events Bi-Monthly Provide logistical support for procuring event materials Assist in transporting event materials and food if external delivery is restricted Support event execution to ensure seamless operations 6 Digital Signature Certificate DSC for PF KYC Approval Coordinate bi-monthly with the PF vendor for KYC approval Manage the digital signature certificate DSC process 7 Bank Account Creation for New Joiners Work with the designated bank SPOC to facilitate bank account setup for new employees 8 Laptop Repair Maintenance Request Admin BLR to coordinate service queries with vendors for laptop repairs Ensure physical presence in the office during vendor visits for servicing 9 General Office Administration Act as the first point of contact for office operations queries Address basic IT troubleshooting queries for employees Ensure devices are prepped for new joiners and assist in the initial setup Procure stamp papers and close notary requests in coordination with the Legal team Source materials for training sessions and learning programs Manage FinBox stamp requests and oversee courier collections for sensitive documents 1 years of experience in office administration facility management or a similar role Strong organizational and multitasking skills Proficiency in handling IT and office inventory Excellent communication and coordination abilities Basic IT troubleshooting knowledge is a plus Ability to work in a dynamic and fast-paced startup environment