Manager Administration

Job Description

Position : Manager - Administration

Description of Responsibility

1. Facilities Management and Daily Operation

- Soft Services - Janitorial, Front office / Dispatch / Security ( Electronic, CCTV, Access Control, Physical) / Rider / Potted Plants - Service Quality and Delivery , Service review, Escalation for Services / Admin Helpdesk
- Fire Extinguishers, Handheld Metal Detectors, Notice Boards Updates

2. Staff Welfare

- Cafeteria, CCD, CDX, Pantry Services, Party & Event coordination management

3. Fleet Management ( Mumbai + Bureau)

- 1. Facilities and Services Provided

a. ENG shoot

b. Employee Pick up / Drop

c. Guest Pick up / Drop

d. Outstation Vehicles

e. Event based shoots

2. Supervision / Management of People :

- Direct supervisory control / management responsibility of a team of fleet support staff comprising currently of a Fleet supervisor / Fleet In-charge / Assistant Manager Fleet Operations.

- 3. Process and Policies:

a. implementation of policy.

b. Develop and monitor strategies for the fleet operations.

c. Review and, where necessary, update agreed policy.

- 4. Cost Saving

a. Ensure continuous development and implementation of fleet process resulting in Cost saving and optimum utlisation.

- 5. Contacts and Relationships:

a. Timely revision of contracts and Vendor Management

b. Provide reports to Head of Department concerning the safe, efficient and operation of Fleet.

- 6. Audit and Checks:

a. To undertake audit and checks to ensure optimum utlisation, cost savings and ensure employee safety.

b. Documentation with regard in align with the local traffic authorities.

3. Infrastructure repairs and maintain

Coordination with Internal T&B and Common Facility Team for upkeep of facility .

4. Contract Management

- Renewal of Contracts / Certification of Bills / Verification of Compliance document

5. MIS

- Soft services, Canteen, Riders (Admin) , MRBS

6. Cost cutting and New initiatives

- Rationalization of Manpower / Effective Cost cutting on Over Heads and Admin Expenses
- Handled the entire fleet operation with less no of cars

7. Liasioning with all Govt. officials

- BMC and other authorities as and when required

8. Audit & Training Programs

- Arranging training programs for Soft Services, QHSE , Front office, Pantry Services, Security and carrying out Audit for Infrastructure ( Snag list ), Janitorial, HSE, Pest

9. Assisting Sr. Manager / Leading and Guiding Team

- Assisting Sr. Manager to achieved team objective / Preparation of budget, MIS, Expense comparison, New proposal, IOM, Invoice processing etc.

10 Supporting Noida Team

- As and when required supporting Noida Team as instructed by Line Manager HOD

11. Printing & Stationery & Office Supplies

- 1. Service & Facilities
- a. Processing of Visiting Cards
- b. Processing Envelopes
- c. Processing Letter heads and other office stationery.

- 2. MIS, Cost Saving & Vendor Management.
- a. Review of MIS.
- b. Vendor Management

12 Vendor Management & Vendor Payments

- Constant review of the other service providers in the market. Ensure timely payment to the vendors for the goods and services provided.

13 Dispatch Management

- Incoming Courier, Outgoing Courier, Interdepartmental courier
- Riders

14 Telecommunication

- International Mobile phone, sim cards, datacards
- Extension & Telephone Director
- Landlines - Fixed Lines ( Billing & Liasioning ), FWP Lines ( Bureau's ), Liasioing with Service Provider

Experience 8-10 Years

Profile: Individual must perform all administrative duties including liaison with local bodies excluding fleet operations.

Location Sunteck Icon, BKC, Mumbai