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Manager - Administration
2 weeks ago
Key Responsibilities
1. International Travel Management
- Plan, organize, and manage end-to-end international and domestic travel for employees and management.
- Coordinate with travel agents, airlines, hotels, embassies, and internal stakeholders to ensure timely visa processing, bookings, and documentation.
- Ensure cost-effective and compliant travel arrangements in accordance with company policies.
- Monitor travel budgets and prepare travel MIS reports.
- Manage travel insurance, COVID/travel protocols, and global compliance requirements.
2. General Administration
- Oversee day-to-day administrative functions across all office/facility locations.
- Manage office infrastructure, housekeeping, cafeteria, and security operations.
- Ensure smooth functioning of utilities, equipment maintenance, and AMC services.
- Handle procurement and inventory management of office supplies and administrative assets.
3. Vendor & Contract Management
- Identify, evaluate, and onboard reliable vendors for travel, facility management, transport, and office supplies.
- Negotiate and manage contracts, ensure timely payments, and monitor vendor performance.
- Ensure compliance with service level agreements (SLAs) and resolve escalations effectively.
4. Asset & Facility Management
- Maintain an updated inventory of administrative assets.
- Coordinate asset allocation and movement across departments/sites.
- Supervise facility repairs, space planning, and hygiene audits.
5. Compliance & Documentation
- Ensure compliance with administrative and travel policies.
- Maintain accurate records of travel, office expenditures, contracts, and vendor documentation.
- Assist with audits and regulatory requirements related to administration.
6. Employee Support
- Provide support services to employees related to travel, office logistics, and onboarding/offboarding.
- Ensure high employee satisfaction with administrative services.
