Manager - Administration

3 weeks ago

Mumbai, India Dynamic Drilling Full time

Key Responsibilities

1. International Travel Management

  • Plan, organize, and manage end-to-end international and domestic travel for employees and management.
  • Coordinate with travel agents, airlines, hotels, embassies, and internal stakeholders to ensure timely visa processing, bookings, and documentation.
  • Ensure cost-effective and compliant travel arrangements in accordance with company policies.
  • Monitor travel budgets and prepare travel MIS reports.
  • Manage travel insurance, COVID/travel protocols, and global compliance requirements.

2. General Administration

  • Oversee day-to-day administrative functions across all office/facility locations.
  • Manage office infrastructure, housekeeping, cafeteria, and security operations.
  • Ensure smooth functioning of utilities, equipment maintenance, and AMC services.
  • Handle procurement and inventory management of office supplies and administrative assets.

3. Vendor & Contract Management

  • Identify, evaluate, and onboard reliable vendors for travel, facility management, transport, and office supplies.
  • Negotiate and manage contracts, ensure timely payments, and monitor vendor performance.
  • Ensure compliance with service level agreements (SLAs) and resolve escalations effectively.

4. Asset & Facility Management

  • Maintain an updated inventory of administrative assets.
  • Coordinate asset allocation and movement across departments/sites.
  • Supervise facility repairs, space planning, and hygiene audits.

5. Compliance & Documentation

  • Ensure compliance with administrative and travel policies.
  • Maintain accurate records of travel, office expenditures, contracts, and vendor documentation.
  • Assist with audits and regulatory requirements related to administration.

6. Employee Support

  • Provide support services to employees related to travel, office logistics, and onboarding/offboarding.
  • Ensure high employee satisfaction with administrative services.

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