Business Operation Associate

Job Description Job Title: Business Operations Associate Location: Kolkata, West Bengal (Onsite) Job Description: As a Business Operations Associate, In this role, you will play a key part in supporting field operations, ensuring smooth execution of student demos, managing logistics, auditing petty cash, and coordinating between field teams and central teams. Youll take full ownership of operational tasks, working closely with both the field and central operations teams to ensure that materials, travel, and data processes are managed efficiently, enabling the field business team to focus entirely on outreach and performance.This is a dynamic, on-ground role requiring strong follow-up, coordination, and a solution-oriented mindset. You're ideal for this role if you can: - Support the on-field team in day-to-day operations. - Coordinate between field and central teams to ensure seamless execution of outreach activities. - Ensure SOPs and operational processes are consistently followed. - Communicate clearly and professionally with all stakeholders. What are we looking for - High ownership mindset with the ability to multitask efficiently. - Willingness to travel and adapt to flexible work hours, including evenings and weekends, as per field requirements. - Comfort with Google Sheets, and basic reporting tools. - Strong coordination skills and proactive communication. Key Responsibilities Student Demo & Outreach Support - Accompany the field team to 12th-grade schools/colleges to assist in student demos and outreach activities. - Coordinate demo logistics, including carrying materials to schools/Colleges, managing student movement, and distributing and collecting forms and brochures. - Maintain accurate counts of collected forms, digitize as per protocol, and dispatch physical forms to the central office. Inventory & Equipment Management - Ensure all demo equipment (e.g., projectors, collar mics) is in working condition and maintain a log of assigned users. - Maintain inventory of brochures, application forms, and marketing materials. - Monitor usage and proactively raise requests for restocking. - Coordinate with the central team for receiving and distributing materials sent via bus or courier. Procurement & Vendor Management - Identify and finalize local vendors; assist in collecting quotations and product samples. - Support procurement of marketing materials and maintain proper purchase records. - Raise payment requests with documentation and coordinate with vendors for bill submission. - Track vendor payments and maintain an updated status log. Logistics, Finance & Compliance - Assist in booking travel (bus/train) and accommodation for field staff. - Track petty cash issued to team members, verify bill submissions, and flag discrepancies. - Ensure timely uploads of bills and maintain clear records. - Share weekly cash utilization reports with finance and operations stakeholders. - Follow up on reimbursements and pending finance tasks. Internal Coordination & Event Support - Assist in organizing education fairs, career sessions, and outreach events by managing materials, branding, and logistics. - Coordinate between field teams and internal departments like Finance, Design, and Procurement. - Monitor task checklists, follow up on non-sales tasks. Languages Known: - Native speaker of Bengali - Working Proficiency in English. Work Location & Working Days: - Majorly involves field visits to 12th/Intermediate schools/colleges. - Relevant expenses incurred during field visits (such as fuel, food, and accommodation) will be reimbursed by the company as per policy. - 6-Day Week - Rotational Week off (Sunday wont be a week off) - Involves extensive traveling (candidates must have their own 2 Wheeler). - Should have an own laptop Compensation: As per Industry Standard About NxtWave - NxtWave is founded by Rahul Attuluri (Ex-Amazon, IIIT Hyderabad), Sashank Reddy (IIT Bombay), and Anupam Pedarla (IIT Kharagpur). In February 2023, NxtWave raised 275 crore led by Greater Pacific Capital, a leading international private equity firm. The startup is also backed by Orios Ventures, Better Capital, and marquee angels, including founders of some of Indias unicorns. - NxtWave is one of Indias fastest-growing Ed-Tech startups, revolutionizing the 21st-century job market by transforming youth into highly skilled tech professionals irrespective of their educational background with its CCBP 4.0 programs. - As an official partner for NSDC under the Ministry of Skill Development & Entrepreneurship, Government of India, and recognized by NASSCOM, Ministry of Commerce and Industry, Government of India, and Startup India, NxtWave has earned a reputation for excellence. The startup has received accolades such as The Greatest Brand in Education in a research-based listing by URS Media, a leading international media house. NxtWave has also been honored with the Startup Spotlight Award 2023 by T-Hub on its 8th Foundation Day. - - Recently, NxtWave's founders, Anupam Pedarla and Sashank Gujjula, were honored in the 2024 Forbes India 30 Under 30 for their exceptional contribution to transforming the tech education landscape in India. - The Edtech brand eliminates the entry barrier to learning tech skills by offering vernacular content and interactive learning. Learning in one's mother tongue helps achieve higher comprehension, deeper attention, longer retention, and greater outcomes. - - Presently, NxtWave has paid subscribers from 647+ districts across India. In just 3 years, CCBP 4.0 learners have been hired by 2000+ companies, including Google, Amazon, Nvidia, Goldman Sachs, Oracle, Deloitte, and more. Know more about NxtWave: https://www.ccbp.in - Our LinkedIn Page - Link - Next Wave of Opportunities with 2000+ Companies - Link - 33M funding news - Link - YouTube Channel - Link - Impact stories on LinkedIn - Link Read more about us in the news - Economic Times | CNBC | Yourstory | VCCircle