Hr Executive

JOB OVERVIEW We are looking for a proactive and detail-oriented HR Executive Admin to join our HR team This role will oversee the full spectrum of HR operations including recruitment onboarding employee engagement attendance payroll management compliance and facility coordination The ideal candidate should possess strong organizational skills excellent communication abilities and hands-on experience with HRMS tools like KEKA The role will further support administrative operations ensure smooth day to day functioning of the office manage procurement coordinate facility upkeep track inventory and assist management with operational tasks Position HR Executive Admin Location Goa Experience 2-3 Years Number of Openings 1 Job Location Panaji Goa Qualification Degree - BBA BA MBA in HR or a related field Salary Best in Industry Job Type Full-time Permanent Working Hours 1 30 PM to 10 30 PM IST Immediate Joiners Will Be Preferred ROLES AND RESPONSIBILITIES A Recruitment and Talent Acquisition Manage end-to-end recruitment posting jobs on portals e g KEKA Hire Indeed sourcing candidates and scheduling interviews Coordinate with hiring managers to understand job requirements and maintain updated JDs in the database Upload and update candidate profiles on KEKA and archive them with appropriate comments Conduct salary negotiations within approved salary brackets and generate offer letters via KEKA B Onboarding and Documentation Ensure a seamless onboarding experience by coordinating with IT and admin teams for system and email setup Guide new hires on company policies HR systems KEKA Spintly Teams and provide a comprehensive induction session Collect and verify KYC documents banking details and update employee profiles on HRMS Assign biometric and access rights to new employees and set up timesheets in KEKA Maintain employee records on SharePoint including appointment letters NDAs and other HR documentation C Employee Engagement and Welfare Plan and execute monthly employee engagement activities and events to enhance workplace culture Maintain a yearly employee engagement calendar and measure the impact of initiatives Actively address employee grievances and ensure timely resolution D Attendance and Payroll Management Monitor daily attendance address late arrivals and escalate repeated issues Approve and manage leave requests on HRMS and ensure attendance data is accurate for payroll processing Coordinate month-end attendance reconciliation for payroll E Health Insurance and Compliance Manage medical insurance additions deletions as per policy and communicate benefits to employees Handle PF additions deletions by coordinating with the vendor and ensuring compliance Provide timely updates to employees regarding insurance claims coverage and benefits F Performance and Appraisals Track probation periods and coordinate confirmation feedback from HODs Generate confirmation letters or probation extension letters and communicate outcomes to employees Assist in the yearly appraisal process by gathering feedback from managers and updating HRMS with increments Support the implementation of PIP for underperforming employees G Exit Formalities Initiate the exit process in HRMS including revoking system and biometric access Issue relieving letters experience certificates and pending payslips post-final payroll Archive exit records on HRMS and SharePoint H Facility and Vendor Management Coordinate Annual Maintenance Contracts AMCs including vendor evaluation renewal tracking and negotiation for cost efficiency Oversee office infrastructure including seating plans workstation allocation maintenance coordination and repair follow ups Manage procurement of office supplies pantry items stationery IT accessories and maintain optimal stock levels Act as the primary liaison with building management for security electricity pest control cleaning and facility compliance Conduct quarterly safety and facility audits to ensure adherence to health and safety standards Oversee housekeeping and security services to ensure smooth operations Coordinate with vendors for office supplies and other operational needs Maintain and audit vendor contracts periodically to ensure service quality I HRMS and Compliance Administer the HRMS system KEKA for all employee lifecycle processes from recruitment to exit Ensure compliance with labour laws POSH guidelines and internal HR policies Conduct audits to ensure documentation and processes meet regulatory standards J HR Administrative Support Draft HR letters including warnings memos circulars policy updates and other official communication Maintain structured digital filing on SharePoint ensuring documents are updated organized and audit ready Assist leadership with meeting coordination scheduling note taking follow-ups and task tracking Support travel and logistics arrangements for employees including hotel bookings and transportation when needed Provide daily HR administrative assistance including promptly responding to employee queries and resolving concerns K SKILLS AND QUALIFICATIONS Proficiency in MS Office Suite Word Excel PowerPoint Hands-on experience with HRMS tools like KEKA including recruitment payroll and exit processes Excellent communication organisational and interpersonal skills Understanding of employment laws statutory compliance PF ESIC and regulatory frameworks Ability to handle sensitive information with confidentiality and professionalism Strong multitasking and time-management skills Ability to manage front desk responsibilities when required ensuring professional communication and visitor handling L ABOUT US Enigmasoft Technologies is a forward-thinking IT and engineering solutions provider Specialising in innovative sustainable tech the company helps businesses optimize operations and improve efficiency through tailored solutions With a focus on both software and hardware engineering Enigmasoft delivers high-quality cutting-edge products across various industries ensuring clients achieve their goals with advanced technology The company s commitment to R D ensures they stay at the forefront of technological advancements driving progress and delivering excellence globally Our Culture We Are Committed to a Professional and Supportive Environment with a Strong Focus on Work-Life Balance Our Diverse Workplace Fosters Creativity and Innovation While Promoting a Healthy Gender Balance Why you should join us Working At Enigmasoft Technologies Is Rewarding Join Us to Grow Develop And Be Part of an Incredible Journey Where You Can Take on Roles Beyond a Employee Benefits Insurance Benefits Medical Self Spouse And Children Accidental Insurance Leave Benefits Sick Casual Floater Privilege Leaves and Compensatory off Retirement Benefits PF Contribution Leave Encashment C HOW TO APPLY Interested candidates can apply online at https enigma keka com careers or share their profile at hr enigma-tech io Visit us at www enigma-tech io Job Types Full-time Permanent Pay 25 000 00 - 33 000 00 per month Benefits Health insurance Paid sick time Paid time off Provident Fund Work Location In person