3 Days Left Executive Assistant to Managing Director

8 hours ago


Pune, Maharashtra, India Neuraleap Technology Group Full time
Job Description

Location: Baner, Bhandarkar Road, Camp, Pune

Job Type: Full-Time / Part-Time

Job Overview

We are seeking a highly skilled and proactive Executive Assistant to the Managing Director. This role requires providing top-level administrative, secretarial, and personal assistance to ensure smooth management of both business and personal tasks. The Executive Assistant will be responsible for managing calendars, coordinating travel, organizing meetings and events, drafting correspondence, vendor management, and handling family-related administrative work.

This is an excellent opportunity for a detail-oriented, organized, and dependable professional with exceptional follow-up skills to work directly with top leadership.

Key Responsibilities

- Act as the primary point of contact between the Managing Director and internal/external stakeholders.
- Manage all communications, information flow, and follow-ups to ensure deadlines are met.
- Maintain and organize the executives calendar, schedule meetings, and coordinate national and international travel (flights, hotels, transportation).
- Prepare and maintain Minutes of Meetings (MOM), MIS reports, calendars, and records with precision.
- Manage family health insurance claims, appointments, and reconciliations of payments.
- Draft and manage letters, emails, and official correspondence with excellent attention to detail.
- Handle guest arrangements, appointment scheduling, and follow-up communications with accuracy.
- Oversee dealership visits, vendor management, issue resolution, and dealership development support.
- Ensure confidentiality of all business and personal information at all times.
- Coordinate company policy adherence and provide professional administrative support as required.

Requirements

- Experience: Minimum 1.55 years as an Executive Assistant, Personal Secretary, or Administrative Assistant to a Managing Director / Senior Leadership.
- Essential Skill: Exceptional follow-up and organizational skills.
- Proficiency in MS Office (Excel, Word, PowerPoint) and Google Suite (Sheets, Docs, Forms).
- Strong English communication skills (both verbal and written).
- Ability to take shorthand notes and prepare accurate records.
- Knowledge of travel arrangements and hotel bookings.
- Ability to manage multiple tasks with a proactive, problem-solving, and decision-making approach.
- High level of professionalism, confidentiality, and integrity.

Educational Qualification

- Graduate from a Secretarial College or equivalent educational background in administration or office management.

Salary & Benefits

- Salary: 40,000 45,000 per month
- Benefits: Provident Fund (PF), Gratuity, Bonus, Accidental Insurance Policy, Laptop, SIM & Phone provided
- Work Schedule: 6 days a week, 10:00 AM 7:00 PM
- Work Locations:
- Baner 4 days a week
- Bhandarkar Road 1 day a week
- Pune Station (Camp) 1 day a week

Skills: appointment scheduling,drafting,ms office proficiency,communication,editing,travel arrangements,follow-up,discretion,calendar planning,communication skills,document formatting,report preparation,presentation editing,report drafting,travel coordination,meeting facilitation,task monitoring,meeting coordination,agenda development,confidentiality,confidential information handling,client liaison,mis report,phone etiquette,presentation design,ms office,stakeholder engagement,expense reporting,scheduling,presentation skills,excel,deadline tracking,english communication,documentation

  • Pune, Maharashtra, India Joy-N-Crew Vacations LLP Full time

    Company Description Joy-N-Crew Vacation LLP is dedicated to creating transformative travel experiences that ignite a sense of adventure and curiosity in its customers.Specializing in Japan, our team crafts itineraries that delve deep into the country's history, culture, and landscape.From the bustling streets of Tokyo to the serene temples of Kyoto, our...


  • Pune, Maharashtra, India Joy-N-Crew Vacations LLP Full time

    Company DescriptionJoy-N-Crew Vacation LLP is dedicated to creating transformative travel experiences that ignite a sense of adventure and curiosity in its customers. Specializing in Japan, our team crafts itineraries that delve deep into the country's history, culture, and landscape. From the bustling streets of Tokyo to the serene temples of Kyoto, our...


  • Pune, Maharashtra, India Destination Hotels Full time

    Job DescriptionSummary- You will be responsibleto assist with theefficient running ofthe department in line with Hyatt International's Corporate Strategies andbrand standards, whilst meetingemployee, guest and owner expectations.- To assist the Front Office Manager in managing the day-to-day operation of the Front Desk at the hotel.Qualifications- Minimum 2...


  • Pune, Maharashtra, India Dilpreet Singh (Proprietor of Eco Global Enterprises) Full time

    Job DescriptionPosition: Executive Assistant to the Chief Executive Officer (CEO)Location: HybridShift Time: 11Am to 8PmEmployment Type: Full-timeAbout the RoleWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO. This role requires exceptional communication skills, discretion, and the ability to manage...


  • Pune, Maharashtra, India Marriott Full time

    JOB SUMMARYLeads and manages all day-to-day activities related to the sales function with a focus on building long-term value-based customer relationships that enable achievement of property sales objectives Achieves personal booking goals and makes recommendations on booking goals of direct reports CANDIDATE PROFILEEducation and Experience 2-year degree...


  • Pune, Maharashtra, India Gateway Search Full time

    Location- Pune,PimpriExperience - 13+ Years- Lead special projects assigned by the MD- Managing multiple time-constrained projects, balancing competing priorities, and thriving in ambiguous environments with limited direction- Work extensively in strategic planning, executive communication, and global operations, directly reporting to C-level executives-...


  • Pune, Maharashtra, India Pride Purple Group Full time

    Job SummaryWe are seeking a highly experienced Executive Assistant to support our Director with day-to-day operations and strategic initiatives. This role requires outstanding organizational skills, attention to detail, and the ability to manage communication, schedules, and priorities seamlessly in a dynamic environment.Key Responsibilities- Manage...


  • Pune, Maharashtra, India Tata Communications Limited Full time

    Job DescriptionJob Description:Overview:This role offers a dynamic blend of challenge and reward, providing individual flexibility to contribute to infrastructure initiatives across both on-premises and cloud environments. The successful candidate will drive planning, implementation, and support efforts for various service teams.Responsibilities:Design, and...


  • Pune, Maharashtra, India Pride Purple Group Full time

    Job Summary We are seeking a highly experienced Executive Assistant to support our Director with day-to-day operations and strategic initiatives. This role requires outstanding organizational skills, attention to detail, and the ability to manage communication, schedules, and priorities seamlessly in a dynamic environment. Key Responsibilities Manage...


  • Pune, Maharashtra, India Michael Page Full time

    Job Description- 1-3 years of experience with Production Excellence- Relevant experience with plant management and production efficiencyJob Description- Ensure and monitoring the compliance to ISO 14001 & OHSAS 18001, ISO 9000, ISO 22716 GMP for Cosmetic, ISO 5001: 2008 (Energy Management System),& local regulations- Provide data to Production Manager for...