Executive Assistant

4 hours ago

Gulbarga, India Unacademy Full time

Role: Executive Assistant Location : Bangalore 1. Executive Support & Strategic Coordination - Manage the executives calendar, including scheduling meetings, conferences, teleconferences, and travel logistics with precision. - Oversee day-to-day operations, ensuring both professional and personal requirements of the executive are handled seamlessly. - Act as the primary liaison between the executive and internal/external stakeholders maintaining clarity, professionalism, and discretion. - Track, follow up, and ensure timely completion of key projects, deliverables, and assigned tasks. 2. Operational Excellence & Process Management - Maintain an organized repository of data, investments, and key information across multiple verticals - including staff management and expense reporting. - Demonstrate proficiency in Google Suite, Notion, Slack, and expense management tools for efficient documentation and task execution. - Manage and sustain vendor relationships, ensuring timely deliverables and reliable partnerships. - Maintain and secure confidential documents such as KYC files, credentials, payment details, and contact directories. 3. Communication & Stakeholder Management - Welcome and engage guests, partners, and stakeholders professionally - both in person and via phone or virtual channels. - Stay proactively responsive across communication platforms WhatsApp, email, Slack) to ensure swift updates, follow-ups, and decisions. - Exhibit excellent written and verbal communication skills, ensuring clarity and professionalism across all correspondence. 4. Emotional Intelligence & Professional Conduct - Uphold a calm, patient, and composed demeanor under pressure while handling sensitive or demanding situations. - Maintain a high level of emotional intelligence and interpersonal sensitivity in interactions across all levels. - Take ownership and demonstrate initiative, consistently driving tasks to completion with minimal supervision. - Display strong problem-solving abilities, adaptability, and a proactive mindset. - Manage multiple priorities effectively through exceptional organizational and time-management skills. 5. Technical & Analytical Proficiency - Exhibit high tech proficiency and the ability to leverage AI tools for daily tasks, automation, and productivity optimization. - Stay curious and self-educate continuously to adapt and increase productivity for the CXO 6. Experience & Personal Attributes - 3 years of experience supporting CXOs or senior leadership in fast-paced environments. - Self-motivated, empathetic, and results-oriented professional with a strong sense of accountability and integrity. - Ability to maintain and withold trust with the immense integrity and credibility.

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