[Urgent Search] Administrative Executive

3 weeks ago

Kolkata, India Fusion CX Full time

Job Description

Job Description Administrative Executive/Sr Executive

Key Responsibilities of an Administrative Executive/Sr Executive in Kolkata:

1. Executive Support

- Manage the executive s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize documents, presentations, and reports for meetings and events.
- Handle correspondence, including drafting emails, responding to inquiries, and managing communication on behalf of the executive.

1. Meeting Coordination

- Plan and coordinate internal and external meetings, including logistics, agendas, and follow-ups.
- Record and distribute meeting minutes and action items as needed.

1. Travel Management

- Arrange domestic and international travel, including flights, accommodation, visas, and transportation.
- Prepare travel itineraries and ensure all arrangements align with the executive s schedule.

1. Office Management

- Maintain an organized filing system for electronic and physical documents.
- Required to order and manage office supplies and equipment as needed.

1. Stakeholder Liaison

- Serve as the primary point of contact for internal and external stakeholders on matters related to the executive.
- Build and maintain strong professional relationships with key contacts.

1. Confidentiality and Discretion

- Handle sensitive and confidential information with utmost discretion.
- Ensure compliance with company policies and standards in all administrative tasks.

1. Project and Event Support

- Assist in organizing corporate events, conferences, and special projects.
- Support the executive in managing strategic initiatives and tracking progress.

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