Urgent Search Office Administration Assistant

this job offer closes 7 may 2025 summary kolkata west bengal a client of randstad india posted 8 march 2025 reference number JPC - 105898 next steps job details Job Title Office Administrative Assistant Job Summary The Office Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office This individual supports office staff coordinates various office tasks and assists in daily administrative duties They act as a liaison between the office employees clients and external partners Responsibilities uf0b7 Ensure regular connect with RH Admin head and RHR on a monthly basis as and when needed to discuss region updates employee engagement updates admin updates challenges being faced and support needed if any uf0b7 Greet and assist visitors entering the office ensuring a hospitable and professional welcome uf0b7 Answer screen and direct phone calls to appropriate individuals uf0b7 Manage office correspondence including emails letters and packages and distribute them accordingly uf0b7 Maintain and organize office filing systems both physical and digital to ensure easy retrieval of documents uf0b7 Schedule and coordinate meetings appointments and travel arrangements for office personnel uf0b7 Assist in the preparation of reports presentations and data compilations uf0b7 Monitor office supplies inventory and place orders when necessary uf0b7 Assist in the onboarding process for new employees including orientation and administrative setup uf0b7 Coordinate with building maintenance and vendors to address office needs uf0b7 Handle general office tasks such as photocopying scanning and faxing uf0b7 Develop and implement comprehensive event plans and strategies in line with organizational goals uf0b7 Develop and execute employee engagement strategies to enhance workplace satisfaction and retention uf0b7 Plan organize and coordinate various employee engagement programs events and activities uf0b7 Conduct surveys interviews and assessments to gather feedback and measure employee satisfaction uf0b7 Analyze data and insights to identify trends and areas for improvement in engagement levels uf0b7 Collaborate with HR and leadership to develop policies and initiatives that promote a positive work environment uf0b7 Implement recognition and reward programs to acknowledge employee contributions and achievements Connect with agency to print certificates and close PO for the same uf0b7 Close action end to end on Employee transfers relocations movers and packer and stay details uf0b7 RTM Co-ordination and setting up calendars for the same uf0b7 Act as a liaison between employees and management addressing concerns and promoting open communication uf0b7 Provide guidance and support to managers and teams on enhancing employee engagement within their respective departments uf0b7 Monitor industry trends and best practices to continuously improve engagement strategies uf0b7 Lead a team of event coordinators providing guidance assigning tasks and ensuring successful execution of events uf0b7 Collaborate with clients to understand event requirements objectives and budget constraints uf0b7 Coordinate all aspects of events including venue selection catering decor entertainment and technical requirements uf0b7 Manage event budgets negotiate contracts with vendors and ensure cost- effective planning Create Purchase Order PR and process invoices to ensure end to end process closure uf0b7 Oversee event logistics including setup scheduling and breakdown to ensure smooth execution uf0b7 Coordinate with marketing and communication teams to promote events and ensure proper branding uf0b7 Ensure compliance with legal health and safety regulations during events uf0b7 Conduct post-event evaluations to assess success gather feedback and identify areas for improvement uf0b7 Stay updated on industry trends and best practices to enhance event management strategies Requirements uf0b7 Proven experience as an office administrative assistant office assistant or relevant administrative role uf0b7 Proficiency in MS Office Word Excel Outlook and other office management software uf0b7 Strong organizational and multitasking abilities with excellent time management skills uf0b7 Exceptional verbal and written communication skills uf0b7 Attention to detail and problem-solving skills uf0b7 Ability to maintain confidentiality and exhibit professionalism in handling sensitive information experience 10 show more