Executive Assistant

3 weeks ago

Gurugram Gurugram India chemical industry Full time

Job Description

**URGENT REQUIREMENT**

JobTitle: Executive Assistant to Managing Director
Qualification: A Bachelor's degree in Business Administration, Management or a related field is preferred.
Location: Gurgaon,Manesar
Department: Administration
Reports To: Managing Director
Salary: 4.2 LPA to 5 LPA

Key Responsibilities:
Administrative Support: Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Communication: Act as the primary liaison between the Managing Director and internal/external stakeholders. Craft clear and concise correspondence and handle phone calls and emails with accuracy.
Meeting Coordination: Organise and prepare for meetings, including preparing agendas,
taking minutes, and to ensure timely completion and reporting.
Calendar Managements: Schedule meetings and other engagements for the executive, and Monitor appointment durations to ensure they stay within scheduled time limits.
Document Management: Draft, proofread, and edit correspondence, reports, and presentations. Maintain organised records and files for easy access and retrieval.
Project Assistance: Support special projects and initiatives led by the Managing Director.
Coordinate with various departments to ensure project deadlines & goals are met.
Event Planning: Handle all arrangements from inception to execution, including catering, venue selection, and guest management..
Follow-Up Management: Track and manage follow-up tasks and deadlines from meetings and projects. Ensure timely execution and resolution of tasks, and provide regular updates to the Managing Director.

Qualifications:
Education:
A Bachelor's degree in Business Administration, Management, or a related field is preferred.

Experience:
Minimum 3 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior executives.
Skills:
Strong organisational, follow-up, and time management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
Ability to work independently and take initiative.
Attributes:
Professional demeanor, polished presentation, strong problem-solving skills, and adaptability to changing priorities

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