
Jr.Consultant - Accounts and Purchase
2 days ago
Purchase & Accounts Executive
Location: Kochi
Function: Procurement & Finance (AP/AR)
Reports to: Procurement Lead & Finance Manager
Job Role
Source the right vendors at the right cost, raise clean POs, ensure 3-way match and compliant payouts—so projects run on time, margins hold, and books stay audit-ready.
Key Responsibilities
Procurement / Purchase
Convert approved estimates into PR → PO with correct SOW, quantities, rates, taxes, timelines, penalties.
Vendor management
Empanelment, KYC (PAN, GST, bank), NDAs, rate cards, SLAs; maintain vendor scorecards.
Obtain 3 competitive quotes
Build L1/L2/L3 comparisons beyond price (spec match, crew ratios, past SLA).
GRN / Service Completion
Collect delivery challans, work completion notes, client sign-offs & photographs.
Track OTB vs Actual per job code; raise Change Orders when scope varies.
Manage AMC/annual contracts (printing, fabrication partners, A/V, logistics).
Inventory & assets: tags, issues/returns (laptops, dongles, SIMs, event reusables).
Accounts (AP/AR) & Compliance
3-way match: PO + GRN/SCN + Vendor Invoice; post to Zoho Books with job codes.
Prepare payment runs by terms; apply TDS (194C/194J), verify GST HSN/SAC, place of supply.
Reconcile GSTR-2B with purchases; obtain missing GST-compliant invoices / credit notes.
Support client invoicing (milestones), share backup; track DSO & follow-ups with client finance.
Bank recos, petty cash audits, journal entries; assist in monthly close & audits.
Governance & Reporting
Maintain PO/CO register, vendor ledger, advance tracker, security deposits.
Weekly procurement dashboard: savings vs rate card, overdue POs, pending GRNs, ageing AP/AR.
Risk control: pre-event checklist (permits, insurances), incidentals guardrails with hotels.
KPIs (targets/examples)
PO TAT: ≤ 24–48 hrs from approved PR
Savings vs baseline: 3–7% avg on comparable buys
3-way match accuracy: 100% (zero short-close without CO)
AP on-time: ≥ 95% within terms; No. of holdbacks tracked
GST/TDS errors: 0; all returns on time
DSO: ≤ 45 days on owned accounts
Inventory variance: 0 at monthly audit
Tools
Zoho One: Books, Inventory, CRM/Deals (job codes), Projects, Expense, People
Excel/Sheets: XLOOKUP, SUMIFS, PIVOT, simple macros (optional)
Qualifications
B.Com/M.Com; 2–5 years in procurement + accounts (agency/SME/MICE preferred).
Solid tax hygiene (GST/TDS), vendor negotiation, documentation discipline.
Clear written communication with vendors, hotels, and client finance.
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