Jr.Consultant - Accounts and Purchase

4 weeks ago

Kochi, India Qeni Full time


Purchase & Accounts Executive

Location:  Kochi

Function:  Procurement & Finance (AP/AR)

Reports to:  Procurement Lead & Finance Manager


Job Role 

Source the right vendors at the right cost, raise clean POs, ensure 3-way match and compliant payouts—so projects run on time, margins hold, and books stay audit-ready.


Key Responsibilities


Procurement / Purchase

Convert approved estimates into PR → PO  with correct SOW, quantities, rates, taxes, timelines, penalties .


Vendor management

Empanelment, KYC (PAN, GST, bank), NDAs, rate cards, SLAs; maintain vendor scorecards.


Obtain 3 competitive quotes

Build L1/L2/L3 comparisons beyond price (spec match, crew ratios, past SLA).


GRN / Service Completion

Collect delivery challans, work completion notes, client sign-offs & photographs.


Track OTB vs Actual  per job code; raise Change Orders  when scope varies.

Manage AMC/annual contracts  (printing, fabrication partners, A/V, logistics).

Inventory & assets:  tags, issues/returns (laptops, dongles, SIMs, event reusables).


Accounts (AP/AR) & Compliance

3-way match:  PO + GRN/SCN + Vendor Invoice; post to Zoho Books  with job codes.

Prepare payment runs  by terms; apply TDS (194C/194J) , verify GST HSN/SAC, place of supply.

Reconcile GSTR-2B  with purchases; obtain missing GST-compliant invoices  / credit notes.

Support client invoicing  (milestones), share backup; track DSO  & follow-ups with client finance.

Bank recos , petty cash audits, journal entries; assist in monthly close  & audits.


Governance & Reporting

Maintain PO/CO register , vendor ledger, advance tracker, security deposits.

Weekly procurement dashboard:  savings vs rate card, overdue POs, pending GRNs, ageing AP/AR.

Risk control: pre-event checklist  (permits, insurances), incidentals guardrails with hotels.


KPIs (targets/examples)

PO TAT:  ≤ 24–48 hrs from approved PR

Savings vs baseline:  3–7% avg on comparable buys

3-way match accuracy:  100% (zero short-close without CO)

AP on-time:  ≥ 95% within terms; No. of holdbacks  tracked

GST/TDS errors:  0; all returns on time

DSO:  ≤ 45 days on owned accounts

Inventory variance:  0 at monthly audit


Tools

Zoho One:  Books, Inventory, CRM/Deals (job codes), Projects, Expense, People

Excel/Sheets: XLOOKUP, SUMIFS, PIVOT , simple macros (optional)


Qualifications

B.Com/M.Com; 2–5 years in procurement + accounts  (agency/SME/MICE preferred).

Solid tax hygiene (GST/TDS), vendor negotiation, documentation discipline.

Clear written communication with vendors, hotels, and client finance.


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