Jr.Consultant - Accounts and Purchase

4 weeks ago

Kochi, India Qeni Full time
Purchase & Accounts Executive
Location:  Kochi
Function:  Procurement & Finance (AP/AR)
Reports to:  Procurement Lead & Finance Manager
Job Role
Source the right vendors at the right cost, raise clean POs, ensure 3-way match and compliant payouts—so projects run on time, margins hold, and books stay audit-ready.
Key Responsibilities
Procurement / Purchase
Convert approved estimates into  PR → PO  with correct  SOW, quantities, rates, taxes, timelines, penalties .
Vendor management
Empanelment, KYC (PAN, GST, bank), NDAs, rate cards, SLAs; maintain vendor scorecards.
Obtain  3 competitive quotes
Build L1/L2/L3 comparisons beyond price (spec match, crew ratios, past SLA).
GRN / Service Completion
Collect delivery challans, work completion notes, client sign-offs & photographs.
Track  OTB vs Actual  per job code; raise  Change Orders  when scope varies.
Manage  AMC/annual contracts  (printing, fabrication partners, A/V, logistics).
Inventory & assets:  tags, issues/returns (laptops, dongles, SIMs, event reusables).
Accounts (AP/AR) & Compliance
3-way match:  PO + GRN/SCN + Vendor Invoice; post to  Zoho Books  with job codes.
Prepare  payment runs  by terms; apply  TDS (194C/194J) , verify GST HSN/SAC, place of supply.
Reconcile  GSTR-2B  with purchases; obtain missing  GST-compliant invoices  / credit notes.
Support  client invoicing  (milestones), share backup; track  DSO  & follow-ups with client finance.
Bank recos , petty cash audits, journal entries; assist in  monthly close  & audits.
Governance & Reporting
Maintain  PO/CO register , vendor ledger, advance tracker, security deposits.
Weekly  procurement dashboard:  savings vs rate card, overdue POs, pending GRNs, ageing AP/AR.
Risk control: pre-event  checklist  (permits, insurances), incidentals guardrails with hotels.
KPIs (targets/examples)
PO TAT:  ≤ 24–48 hrs from approved PR
Savings vs baseline:  3–7% avg on comparable buys
3-way match accuracy:  100% (zero short-close without CO)
AP on-time:  ≥ 95% within terms;  No. of holdbacks  tracked
GST/TDS errors:  0; all returns on time
DSO:  ≤ 45 days on owned accounts
Inventory variance:  0 at monthly audit
Tools
Zoho One:  Books, Inventory, CRM/Deals (job codes), Projects, Expense, People
Excel/Sheets:  XLOOKUP, SUMIFS, PIVOT , simple macros (optional)
Qualifications
B.Com/M.Com; 2–5 years in  procurement + accounts  (agency/SME/MICE preferred).
Solid tax hygiene (GST/TDS), vendor negotiation, documentation discipline.
Clear written communication with vendors, hotels, and client finance.

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