Assistant Fleet Personnel Officer

3 weeks ago

Gurugram Gurugram India GMOS WORLD Full time

Job Description

Assistant Fleet Personnel Officer (Seafarer Deployment Team Marine HR)

Date of Joining: 01st October 2025

Location: Delhi NCR

Reporting to: Crewing Manager

About GMOS -

As a boutique firm, we offer owners a deeply personalised and agile partnershipfree from the inertia of large corporate structures. Our size is our strength: it allows us to act swiftly, stay closer to our clients, and offer true transparency powered by digitisation and real-time data sharing.

We are built on principles of ethics, integrity, and accountability. Our clients trust us not just to manage ships, but to safeguard reputations, crews, and long-term value.

Whether navigating today's commercial complexities or preparing for tomorrow's decarbonised fleet, we are your strategic ally at sea and ashore.

Job Summary -

The Assistant Fleet Personnel Officer supports the crewing team in executing crew change operations, maintaining documentation, and ensuring compliance with maritime regulations. This entry-to-mid-level role is critical in ensuring smooth coordination between seafarers, manning agents, and internal departments.

Key Responsibilities -

Crew Change Support:

- Assist in planning and executing crew sign-on/sign-off schedules
- Support in coordinating with port agents, travel providers, and manning offices for logistics.
- Prepare joining letters, embarkation documents, and travel itineraries.

Documentation & Compliance:

- Verify and update crew documents (COC, STCW, medicals, visas, flag endorsements).
- Maintain crew records in crewing software.
- Ensure compliance with MLC 2006, STCW, and company-specific requirements.

Travel & Logistics:

- Assist to arrange travel, visas, and accommodations for crew movements, liaising with agents and travel providers.

Briefing & Debriefing:

- Assist in conducting pre-joining briefings and post-voyage debriefs.
- Record feedback and escalate issues to the Fleet Personnel Officer.

Training Coordination:

- Training: Assist in arranging training (e.g., STCW, safety drills, company-specific modules) in line with regulatory and company requirements.
- Audit Support: Assist in preparing training documentation for internal and external audits (ISM, MLC, TMSA, etc.).
- Training Records Management: Maintain digital and physical records of crew training, certifications, and expiry dates.

Administrative Support:

- Handle filing, scanning, and archiving of crew documents.
- Assist in audit preparations and generate periodic reports.
- Support internal communication with vessels and shore teams.

Qualifications & Experience -

Educational Background:

- Degree holder in Maritime Studies, HR, or related field with minimum 1-3 years of experience

Competencies:

- Effective Communication & Listening Strong interaction skills.
- Excellent command of the written and spoken English language
- Collaboration & Teamwork Coordinating with multiple departments and stakeholders.
- . Must be able to work and recruit to a tight deadline. Ability to analyse staffing needs and optimize sourcing strategies

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