Fleet Superintendent

Reports to: Fleet manager

Responsibilities and duties:

You shall:

- Comply with IMS and all relevant international rules and regulations;
- Ensure all your duties in accordance with quality, health, safety, environmental and ethics policies;
- Propose a continuous performance improvement plan which will be reported and reviewed on a periodical basis;
- Keep the Fleet manager advised of problems which arise on managed ships, and solve them, including issues related to speed and consumption, operational performance;
- Be appointed when required as mentor in charge of Junior SI;
- Assist in any emergency response as required.

1- Vessel maintenance follow up:

- Monitor vessel performance (LO and HFO quality and consumptions), shipboard maintenance and repair programs;
- Monitor planned maintenance software to detect any delay which could impact the operation of the vessel;
- Prepare and organize the maintenance during ship’s trade;
- Minimize interference with vessel commercial availability;
- Supervise the shipboard working organization in close cooperation with Masters and Chief Engineers;
- Monitor spare parts and stores availability and requests from vessels;
- Conduct regular vessels inspections;
- Submit the damage claims including stevedores damages in cooperation with Legal Dept;
- Follow up defect reports, guarantee claims in a timely manner;
- Answer to vessel monthly reports;
- Implement actions related to relevant experience feedbacks on managed vessels.

2- Preparation of vessel dry dock

- Prepare dry-docking specifications;
- Evaluate tender documents;
- Prepare documents relating to the docking (DAI, EDD);
- Support the dry dock manager during the dry-dock;
- Assist the dry dock manager during dry dock. (SI is deputy Dry Dock manager).

Note: You are accountable for the works under your responsibilities, mainly class works.

3- Vessel budget

- Prepare vessel’s budget;
- Approve orders, invoices up to limit of authorization;
- Monitor operating costs of the vessels to ensure expenses are kept within budget.

4- Crew related duties

- Monitor crew overtime in respect of company policy;
- Monitor rest/work hours and implement improvement;
- Appraise senior officers;
- Inform Marine Human Resources Department (MHRD) as soon as a problem is detected.

5- Certificates, inspections and surveys

- Plan in due time safety inspections, statutory and classification surveys to maintain the validity of statutory and classification certificates (except ISM, ISPS, MLC certificates);
- Notify classification society, or the flag administration, or classification society and the flag administration in case of deficiencies arising on the vessels.

- Deputy Fleet Manager

If designated as Deputy Fleet Manager you shall, in addition for all your fleet’s vessels:

- Keep the Fleet Manager advised of problems which arise on their ships;
- Monitor Fleet vessels’ performance and highlight non-conformities to Fleet manager.
- Prepare and submit to the Fleet Manager regular reports detailing the operational status of each assigned vessel.
- Ensure that ships are inspected at regular intervals to ensure a very close follow-up of shipboard activities.
- Liaise with Crew Management Dept for:
- core manning,
- periodical review of manning level and the
- shipboard working organization
- senior officers planning (appointment, promotion…)
- Brief Senior officers, analysis of appraisal, identification of training request
- Ensure communication of information and feed backs to other fleets and departments;
- Ensure that weekly report is updated by the SIs.
- Monitor operating costs of the vessels to ensure expenses are kept within budget and optimized;
- Be the Fleet manager’s substitute for relevant meetings
- Promote safety involvement and participation to investigations and lessons learnt throughout the fleet SIs
- Take the lead on assigned cross-fleet projects

Minimum qualifications

- Competent with various software, such as word, excel, power point, etc.;
- Adequate knowledge of the vessel and vessel systems and technical environment.

Experience

- Superintendent preferred
- Deep sea CE with slow speed propulsion preferred, or with experience in industry maintenance.

Personal attributes

- Analytical skills;
- Rigor and method;
- Effective verbal, written and presentation skills;
- Ability to work both independently and in a team-based environment;
- Demonstrated willingness to be flexible to change priorities;
- Strong multi-tasking and organizational skills;
- Management skills