Fleet Superintendent

Reports to: Fleet manager

Responsibilities and duties:

You shall:

• Comply with IMS and all relevant international rules and regulations;
• Ensure all your duties in accordance with quality, health, safety, environmental and ethics policies;
• Propose a continuous performance improvement plan which will be reported and reviewed on a periodical basis;
• Keep the Fleet manager advised of problems which arise on managed ships, and solve them, including issues related to speed and consumption, operational performance;
• Be appointed when required as mentor in charge of Junior SI;
• Assist in any emergency response as required.

1- Vessel maintenance follow up:

• Monitor vessel performance (LO and HFO quality and consumptions), shipboard maintenance and repair programs;
• Monitor planned maintenance software to detect any delay which could impact the operation of the vessel;
• Prepare and organize the maintenance during ship’s trade;
• Minimize interference with vessel commercial availability;
• Supervise the shipboard working organization in close cooperation with Masters and Chief Engineers;
• Monitor spare parts and stores availability and requests from vessels;
• Conduct regular vessels inspections;
• Submit the damage claims including stevedores damages in cooperation with Legal Dept;
• Follow up defect reports, guarantee claims in a timely manner;
• Answer to vessel monthly reports;
• Implement actions related to relevant experience feedbacks on managed vessels.

2- Preparation of vessel dry dock

• Prepare dry-docking specifications;
• Evaluate tender documents;
• Prepare documents relating to the docking (DAI, EDD);
• Support the dry dock manager during the dry-dock;
• Assist the dry dock manager during dry dock. (SI is deputy Dry Dock manager).

Note: You are accountable for the works under your responsibilities, mainly class works.

3- Vessel budget

• Prepare vessel’s budget;
• Approve orders, invoices up to limit of authorization;
• Monitor operating costs of the vessels to ensure expenses are kept within budget.

4- Crew related duties

• Monitor crew overtime in respect of company policy;
• Monitor rest/work hours and implement improvement;
• Appraise senior officers;
• Inform Marine Human Resources Department (MHRD) as soon as a problem is detected.

5- Certificates, inspections and surveys

• Plan in due time safety inspections, statutory and classification surveys to maintain the validity of statutory and classification certificates (except ISM, ISPS, MLC certificates);
• Notify classification society, or the flag administration, or classification society and the flag administration in case of deficiencies arising on the vessels.

• Deputy Fleet Manager

If designated as Deputy Fleet Manager you shall, in addition for all your fleet’s vessels:

• Keep the Fleet Manager advised of problems which arise on their ships;
• Monitor Fleet vessels’ performance and highlight non-conformities to Fleet manager.
• Prepare and submit to the Fleet Manager regular reports detailing the operational status of each assigned vessel.
• Ensure that ships are inspected at regular intervals to ensure a very close follow-up of shipboard activities.
• Liaise with Crew Management Dept for:
• core manning,
• periodical review of manning level and the
• shipboard working organization
• senior officers planning (appointment, promotion…)
• Brief Senior officers, analysis of appraisal, identification of training request
• Ensure communication of information and feed backs to other fleets and departments;
• Ensure that weekly report is updated by the SIs.
• Monitor operating costs of the vessels to ensure expenses are kept within budget and optimized;
• Be the Fleet manager’s substitute for relevant meetings
• Promote safety involvement and participation to investigations and lessons learnt throughout the fleet SIs
• Take the lead on assigned cross-fleet projects

Minimum qualifications

• Competent with various software, such as word, excel, power point, etc.;
• Adequate knowledge of the vessel and vessel systems and technical environment.

Experience

• Superintendent preferred
• Deep sea CE with slow speed propulsion preferred, or with experience in industry maintenance.

Personal attributes

• Analytical skills;
• Rigor and method;
• Effective verbal, written and presentation skills;
• Ability to work both independently and in a team-based environment;
• Demonstrated willingness to be flexible to change priorities;
• Strong multi-tasking and organizational skills;
• Management skills