Tender Coordinator

Job Summary: The Tender Coordinator/Executive will be responsible for managing the entire tender process, including identifying new tenders, preparing documentation, submitting bids through the GEM portal and other platforms, and coordinating with internal departments to ensure timely and accurate submissions. The ideal candidate should have 1–3 years of relevant experience, a good understanding of government procurement procedures, and excellent communication and coordination skills.Key Responsibilities:1. Tender Identification & Evaluation Regularly monitor GEM portal, E-procurement sites, and other tendering platforms for new tenders relevant to the company's products (Paper, Solar, IVD). Evaluate eligibility criteria, technical and financial requirements, and key deliverables. Maintain a database of live, upcoming, and closed tenders. 2. Tender Preparation & Documentation Coordinate the collection of necessary documents from various departments including legal, finance, and technical teams. Prepare pre-qualification documents, technical bids, compliance sheets, and financial bids as per the tender terms. Ensure accuracy, completeness, and proper formatting of all tender documents. Draft and format standard company credentials, project references, certifications, product details, and authorizations. 3. GEM Portal Operations Manage the entire process of bid submission through the GEM portal, including technical and financial bid uploads. Maintain supplier profile on GEM by updating product catalogs, pricing, certifications, and statutory documents. Track status of submitted bids, respond to bid clarifications, corrigendums, and amendments. Handle reverse auctions, RA participation, and final negotiation procedures via GEM. 4. Internal Coordination Collaborate with sales, procurement, technical, legal, and accounts teams to gather all required inputs and approvals. Follow up with teams for certificates, compliance documents, or supporting data as required in tenders. Escalate bottlenecks or missing information to reporting manager for resolution. 5. Post-Submission Activities Track tender evaluation progress and submit any additional documentation if required. Maintain records of submitted bids, outcomes, feedback, and scoring patterns for future improvements. If awarded, coordinate with relevant teams for contract signing, purchase orders, and execution follow-up. 6. Compliance and Recordkeeping Maintain a tender register, digital archive of past submissions, and supporting compliance documentation. Ensure all documents meet audit, legal, and regulatory standards. Work with auditors or compliance teams during documentation verification or internal audits. 7. Reporting & Analysis Provide weekly and monthly reports on bid status, success ratio, reasons for rejections, and upcoming opportunities. Analyze winning bids to improve documentation quality and competitiveness. Suggest improvements to the tendering process and contribute to process automation or tracking tools.Required Qualifications: Graduate in any discipline (B.Com, BBA, B.Sc, or equivalent). Preferred: Post-graduation or certification in Business Administration, Supply Chain, or related field. Experience with products in paper, solar energy, or IVD is a strong advantage. Skills and Competencies: Strong understanding of GEM portal functions, tender submission workflows, and compliance requirements. Proficiency in MS Office (especially Word, Excel, and PDF editing tools). Excellent communication skills – written and verbal. Strong attention to detail and organizational skills. Ability to manage multiple tenders simultaneously under tight deadlines. Analytical thinking and process improvement mindset. Familiarity with government procurement norms, DGS&D rates, MSME policies, and EMD/exemption processes.More information about this Tender Coordinator / Executive JobPlease go through the below FAQs to get all answers related to the given Tender Coordinator / Executive jobWhat are the job requirements to apply for this Tender Coordinator / Executive job position? Ans: A candidate must have a minimum of 1 to 3 year experience as an Tender Coordinator / Executive What is the qualification for this job? Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM, BSc What is the hiring Process of this job? Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.This Tender Coordinator / Executive is a work from home job? Ans: No ,its not a Work from Home Job. How many job vacancies are opening for the Tender Coordinator / Executive position? Ans: There are immediate 1 job openings for Tender Coordinator / Executive in our Organisation.

B.Com, BA, BBA/BBM, BSc

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